IFRC - Various Positions

IFRC is currently looking for a qualified and committed candidate to fill the following positions on a fixed term contract basis :

1. Payroll Officer (PO)
Location : Based in Jakarta, Indonesia
Reports to : Finance and Admin Coordinator
Start Date : Immediately
Duration : One year (with possible extension)

Purpose of the Post:

The Payroll officer will be responsible, under the overall control of the Finance and Admin. Coordinator, to assist the Finance and Admin. Coordinator in installing payroll software to ensure employee receive monthly salary in timely manner and all Government and social obligations are complied with on time through an effective payroll system.

Key Tasks and Responsibilities :

 To prepare and manage monthly payroll account.
 To liaise with the filed offices to cross check and verify
the correctness of the data before the payment.
 To address the queries received from field offices.
 To work in close collaboration with HR Department.
 To check and prepare overtime sheet.
 To prepare and distribute salary slip (including overtime).
 To prepare and report tax art.21 on monthly/annual basis.
 To prepare and manage pension fund including report to Jamsostek.
 To prepare letter for bank for transferring salaries into
individual bank account.
 To do monthly reconciliation and report.
 Any other duties assigned by the Finance and Admin. Coordinator
as required.

Requirements :

• Professional /academic qualification in finance or accounting
(min. graduation degree in commerce)
• 3 years work experience directly related to payroll management
• Experience of local commercial & contractual systems

Skills / Knowledge :

 Advanced skills in computers (Windows, spreadsheets, word
processing and accounting packages)
 Knowledge and experience of payroll software
 Experience of and ability to use manual accounting systems
 Skills in training and developing staff
 Team Player

2. Finance Assistant (FA)
Location : Based in Jakarta, Indonesia
Reports to : Finance and Admin Coordinator
Start Date : Immediately
Duration : Six Month

Purpose of the Post:

The Finance Assistant will be responsible, under the overall control of the Finance and Administration Coordinator, to effectively support with the general administrative work in Finance Unit, provide secretarial support to Finance and Administration Coordinator and other support tasks as required.

Key Tasks and Responsibilities :

• Integration of document from sub-offices into Delegation’s
account files
• Packaging of monthly field returns (original documentation) for
submission to Kuala Lumpur and creation of duplicate files for
retention within the delegation.
• Arranging the copies of documents to attach with the Invoices
raised for reimbursement of expenses incurred by Federation on
behalf of PNSs.
• Preparing the recapitulation of hotel bills, air tickets, and
mobile phone bills for processing payments on monthly basis.
• Participate in month end verifications and preparation of “Main
File”
• Data Entry of approved documents into CODA
• Filling Accounting documents in accordance with IFRC filling
system
• Providing secretarial support to Finance and Administration
Coordinator
• Coverage for Staff absence, as assigned
• Any other duties assigned by the Finance and Administration
Coordinator as required.

Requirements :

• University Degree
• 1 year work in a similar position will be an advantage

Skills / Knowledge :

 Basic MS-Window Software applications
 Ability to learn new software i;e; MS Access
 Team player

Please Notice: Applications (cover letter and resume) should be sent to ifrc.recruitment@ gmail.com quoting the Ref Code as the subject of the email and indicating the job title on the covering letter and the attachment should not exceed 200 Kb. Only complete applications in English will be accepted and only short-listed candidates will be notified. Applications must received by Sunday, June 22nd, 2008
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