IOM - Project Assistant I

IOM Banda Aceh is looking for a Project Assistant I according to the Term of Reference below. Interested applicants are invited to apply by submitting application letter and CV indicating the Reference Code to hrbandaaceh@ iom.int latest by 16th June 2008 referring to this advertisement.

Reference Code : SVN/ID1/2008/ 073
Position Title : Project Assistant I
Duty Station : Banda Aceh, Indonesia
Classification : Employee, Grade 4
Estimate Staring Date : Soon as Possible

General Functions:

The Project Assistant will be under the direct supervision of the Program Manager(PM) and will support the PM and Project Coordinators based in the district health program offices, the inclement will be responsible for the following functions:

1) Administrative Assistance. Assist the project manager in managing, supervising and monitoring project implementation. Tasks include:
- Preparing and updating the budget monitoring and financial report
- Assist PM in monitoring the activity budget request from field staff is appropriate with the project activity.
- Providing administrative assistance as required including travel arrangements, security clearance, meeting/workshop arrangements, filing, photocopying, etc
- Organize the filing system of the programs and monitor program inventories, supplies and training materials Collect and provide necessary information and contribute to the planning, organizing and developing of all aspects of the project.

- Set up appointments/ meetings for the PM and project staff with government and partner organizations.

- Written and Oral translation services as required by the Project manager
- Interlocutor services while in the field
2) Internal Team Coordination
- Assist the PM and project team in coordination, including arranging meetings and ensuring regular communication with the project management team.
3) Public Information
 Work in close coordination with the PM, and team to develop communication materials to disseminate information on the project

4) The Project Assistant may be called upon to perform any other duties as required.

Desirable Qualification:

University degree in social sciences or related fields, minimum 3 years of experience as project assistant/officer or higher for international organizations or national NGOs involved in community development/ human rights/ etc, excellent administrative organizational, communication and presentational skills, enthusiasm, personal commitment, efficiency, flexibility, ability to work effectively and harmoniously with colleagues from different cultures and professional backgrounds, good computer skills, willing to travel throughout the region, fluent English, Indonesian and Acehness language.
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