Dear All,
Please find attached ToR for the following position given below:
NATIONAL FINANCE/ADMIN ASSISTANT (Ref Code: NFIA-ARC)
Duties and Responsibilities:
Under the overall supervision of the Rehabilitation Support Coordinator in Aceh, and in close collaboration with the Project Chief Technical Officers, the Procurement and Logistics Officer, and under the direct supervision of the Head of the Admin/ Finance Unit, the National Finance/Admin. Assistant ensures the provision of the full range of standard accounting, personnel and administrative services required for the efficient and effective delivery of the FAO Programming in Aceh and North Sumatra.
Specific duties to be carried out are:
1. Handle all duties related to Human Resource Management which include preparation of advertisements for staff positions, managing all preparations and implementation of staff interviews as well as documenting the process and the contract prepared for signature by the successful candidate and the Emergency & Rehabilitation Coordinator or his designated official. The National Finance Assistant will ensure that all FAO procedures have been satisfied during this entire process;
2. Provide backup for the Head of the Admin/Finance Unit, Finance Assistant, Finance Clerk, Programme/Admin. Clerk, Procurement and Logistics Assistant, Administrative Clerks and General Affairs Clerk. This includes file record keeping for finance, handling petty cash, inputting FAS and the FBA Monitoring sheet, personnel, vehicles, movement requests and security clearances, establishing monthly expenditure estimates for operational cash advance and petty cash, ensuring maintenance of bookkeeping and original receipts, preparing replenishment requests;
3. Provide direct support and advice to the Head of the Admin/Finance Unit, Finance Assistant, Finance Clerk, Program/Admin Clerk, Procurement and Logistics Assistant, Administrative Clerks and General Affairs Clerk in the Banda Aceh office in order to ensure smooth coordination for the support needs of all on-going projects as well as the outstanding tasks on projects that have already finished;
4. Assist the General Affairs Clerk in purchasing office supplies and maintaining all receipts and records of assets, as well as ensuring the regular maintenance and up-dating of inventory records of non-expendable equipment;
5. Administer all contracts for rent of premises and other temporary services, this includes negotiation on maintenance of premises with owners, and dealing with utility providers and service contracts for Internet Provider and IT maintenance;
6. Assist the Coordinator and Project Heads with the maintenance and registration of all files and records, thereby ensuring standardized and harmonized management of documents;
7. Take charge of the organization of staff meetings, prepare meeting minutes and ensure that follow-up action for such meetings is arranged. Assist in drafting of general correspondence in accordance with standard office procedures;
8. Any other tasks as required.
Duration: 11 months with a 3 month probationary period and possible extension.
Duty Station: Banda Aceh
Qualifications:
- Bachelors degree in accounting, with minimum of five years experience in finance and administrative work.
- Excellent computer operation skills, especially with Microsoft Word, Excel and Access- Familiarity with finance monitoring database systems
- Preferably several years of field project experience
- Excellent English speaking and writing skills.
- Ability to speak the Acehnese language would be an asset.
************ ********* ********* ********* ********* ********
Interested candidates should submit a CV and cover letter clearly stating their relevant skills, experience, vacancy and reference code by e-mail or fax to:
NUNI AFRINAOSRO/INS/601/ ARC Fisheries & Aquaculture Project
FAO of the United NationsJln Angsa No. 19 Desa Ateuk Deah TanohBanda Aceh, 23244 Nanggroe Aceh Darussalam Indonesia
Fax: 0651 635 636
or
by email to Nuni.Afrina@ fao.org
CLOSING DATE: 15 APRIL 2008
FAO regrets to inform applicants that only short-listed candidates will be contacted.
Monday, April 7, 2008
HR Officer - Canadian Red Cros
The Canadian Red Cross (CRC) is implementing a major community-based reconstruction and rehabilitation program with the primary focus on shelter construction project in Aceh Besar, Lamno, Calang and Nias for beneficiaries affected by Tsunami of December 26, 2004 and earthquake of March 28, 2005. We are also implementing Livelihood, Environmental Health and Disaster Preparedness Management programs to help families and communities to improve their live quality.
We are looking for qualified and committed candidates to fill the following position on a fixed term contract basis.
Human Resources Officer (Ref Code: HROBA)
Based in Banda Aceh
Specific Duties:
· In close coordination with the HR Manager, conduct the recruitment processes;
· Maintain and precede all issues regarding medical coverage: claims, registration, changes, verification, tracking etc;
· Prepare/provide all required actions for new staff joining CRC (CRC email accounts, computers, hp, field trips)
· Prepare and conduct briefing for new staffs (national & international) ;
· Track and update staff ending date of contracts;· Assist the departments to conduct performance review;
· Precede all actions required after termination of staff (handover, clearance, certificate of merit etc);
· Provide headcounts, global contact list and organogram monthly and update as necessary.
Minimum required knowledge & experience:
· 3 years experience in the same field;
· Bachelor Degree in related field;
· Professional Level of English Language Skill;
· Good computer skills especially with MS Office, Excel, Power Point & Outlook Commands.
Please Notice:
Applications should be sent to recruitment. id@redcross. ca quoting the Ref code as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb.
Only candidate meeting the Essential Qualifications will be considered.
Applications must be received by Friday, April 11, 2008.
Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion, or political affiliations.
Personal and confidential: This email is intended for the individual to whom it was addressed. If you have received it in error, please advise the sender and delete this message and attachments, if any, from your system. Please note that the use, dissemination, forwarding, printing, or copying of this email is prohibited. Thank you.
Personnel: Ce courriel ne s'adresse qu'au destinataire prévu. Si vous recevez ce courriel par erreur, veuillez en aviser l'expéditeur et le supprimer de votre système ainsi que toute pièce jointe, le cas échéant. À noter qu'il est interdit d'utiliser, de diffuser, de transmettre, d'imprimer ou de photocopier ce courriel. Merci.
We are looking for qualified and committed candidates to fill the following position on a fixed term contract basis.
Human Resources Officer (Ref Code: HROBA)
Based in Banda Aceh
Specific Duties:
· In close coordination with the HR Manager, conduct the recruitment processes;
· Maintain and precede all issues regarding medical coverage: claims, registration, changes, verification, tracking etc;
· Prepare/provide all required actions for new staff joining CRC (CRC email accounts, computers, hp, field trips)
· Prepare and conduct briefing for new staffs (national & international) ;
· Track and update staff ending date of contracts;· Assist the departments to conduct performance review;
· Precede all actions required after termination of staff (handover, clearance, certificate of merit etc);
· Provide headcounts, global contact list and organogram monthly and update as necessary.
Minimum required knowledge & experience:
· 3 years experience in the same field;
· Bachelor Degree in related field;
· Professional Level of English Language Skill;
· Good computer skills especially with MS Office, Excel, Power Point & Outlook Commands.
Please Notice:
Applications should be sent to recruitment. id@redcross. ca quoting the Ref code as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb.
Only candidate meeting the Essential Qualifications will be considered.
Applications must be received by Friday, April 11, 2008.
Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion, or political affiliations.
Personal and confidential: This email is intended for the individual to whom it was addressed. If you have received it in error, please advise the sender and delete this message and attachments, if any, from your system. Please note that the use, dissemination, forwarding, printing, or copying of this email is prohibited. Thank you.
Personnel: Ce courriel ne s'adresse qu'au destinataire prévu. Si vous recevez ce courriel par erreur, veuillez en aviser l'expéditeur et le supprimer de votre système ainsi que toute pièce jointe, le cas échéant. À noter qu'il est interdit d'utiliser, de diffuser, de transmettre, d'imprimer ou de photocopier ce courriel. Merci.
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