American Red Cross - Partnerships Deputy Coordinator

The American Red Cross Tsunami Recovery Program (TRP) had been established to direct the organization’s response to the South Asia tsunami disaster. The TRP activities focus on integrated community recovery and preparedness interventions in tsunami affected countries in Asia and East Africa in collaboration with Red Cross and non-Red Cross partners. Please visit www.redcross.org/tsunamirelief

The Indonesia TRP Delegation operates from offices in Banda Aceh, Calang, Lamno. It also has liaison offices in Jakarta, and other areas in Aceh province in collaboration with the Indonesian Red Cross.

The American Red Cross seeks dynamic individuals to fill the :

POSITION : Partnerships Deputy Coordinator
No of Hired : 1 Person
Base of Assignment : Banda Aceh
Type of contract : Fixed Term
Contract Duration : 12 Months
Job Summary :
To assist the Partnerships Coordinator Delegate in managing the American Red Cross Partnerships team and partner organization portfolio.

Provide direct supervision, leadership and direction to the Micro-Finance and Small Business Development Monitoring Senior Officers to produce high quality of weekly, monthly and quarterly monitoring reviews and reports on approved partner programs in the sectors of livelihoods, micro-credit, finance, and small business development consistent with our partner grant agreements. Provide direct supervision and project oversight to the WWF Project Manager Senior Officer, ensuring that AmCross projects with WWF are of high quality, direct support to our partner program and AmCross sectors, and are effectively coordinated and implemented. Collaborate closely with the other Partnerships Monitoring Team Leader and the Partnerships Reporting Officer to ensure the overall Partnerships Team produces high quality monitoring reviews, reports and feedback on approved partner programs consistent and compliant with their grant agreements.

Support the Partnership Coordinator with providing effective partner relationship management with the American Red Cross’ portfolio of external partnerships in Indonesia. Work with the Partnerships Coordinator and partner organization point people to collaboratively find solutions to problems or challenges that may occur over the life of the partnership, and assist the Partnership Coordinator in providing systematic feedback to the partners based on our monitoring and reviews of reports and other primary and secondary data sources.

S/he will be based an average of 30% of the time in the field, visiting and meeting with AmCross’s external partners in various development sectors including livelihoods, sanitation, health and community development, and 70% of the time in the office both in supervising and collaborating with Partnerships Staff and assisting with managing partner relationships.


Duties and Responsibilities:
Support the Partnership Coordinator with managing AmCross Partner relationships and communications. Ensure effective communication with and between AmCross supported partner initiatives at field level. Liaise as needed with Partners when Partnership Coordinator requests support, maintaining strong professional behavior at all times; Liaise with Partners and Partnership Coordinator as needed to resolve bottleneck issues affecting reporting, informs Partnership Coordinator of Partner program issues reported by Partnerships Monitoring Staff; Manage and provide direct supervision, team capacity building leadership and monitoring direction to the Micro-Finance and Small Business Development Monitoring Senior Officers to produce high quality of weekly, monthly and quarterly monitoring reviews and reports on approved partner programs in the sectors of livelihoods, micro-credit, finance, and small business development consistent with our partner grant
agreements; Manage and provide direct supervision and project oversight to the WWF Project Manager Senior Officer, ensuring that AmCross projects with WWF are of high quality, direct support to our partner program and AmCross sectors, and are effectively coordinated and implemented; Provide active oversight in the management of the partnership relationship with WWF-Aceh and other WWF organizations; Manage the Partnership Team’s development related to production of regular, monthly and quarterly information analysis and reporting to Partnership Coordinator, Senior Management, NHQ, and to partners, ensuring the team produces the reports by the appropriate deadlines; Collaborate closely with the other Partnerships Monitoring Team Leader and the Partnerships Reporting Officer to ensure the overall partnerships Team produces high quality monitoring reviews, reports and feedback on approved partner programs consistent and compliant with their grant
agreements; Working with the Monitoring Team Leader and Reporting Officer, develop Monitoring Tools and Reporting Formats and procedures for each Partner, in conjunction with the M&E Delegate, Partnership Coordinator Delegate, Partnership Monitoring Team Leaders, and Partnership Monitoring Staff. Train the Monitoring Officers on the proper utilization of these tools and formats, and supervise and coach the Team in the field and office on an ongoing basis; Communicate information on partner program activities to ensure accurate, thorough, and useful reporting of project activities and impacts both internally and externally; Coach Partnership Monitoring Team and Officers in understanding and correctly supervising the regular site visit, monthly, and quarterly visits and feedback. This includes coaching M&E Officers to ensure their attention to the original partner program logframe indicators and to ensure that information is being collected
accordingly; Supervise and provide quality control for the process of information collection and advise Partnership Coordinator (and Monitoring Officers) accordingly. With the Reporting Officer, develop and manage standardization in reports production and information management; Makes field visits with Monitoring Officers as needed to supervise and coach Partnerships Staff on information collection to strengthen and support monthly and quarterly feedback with partners; Reviews qualitative and quantitative indicators collected and reported by Partnership Monitoring Officers and Partner’s quarterly reports against approved program log frame for each project. Informs Partnership Coordinator as discrepancies arise; Reviews partner’s quarterly reports to analyze reported project outputs versus budget expenditures, with Reporting Officer, develop/supervise additional appropriate information systems to accurately report and track on Partner program
performance. Work with Partnership Coordinator to provide appropriate feedback to Partners on their reports and project implementation; Ensure that specific needs, capacities and vulnerabilities of women and men are recognized and addressed in program design, implementation, monitoring, evaluation and reporting and that equal opportunity among men and women are reflected within areas of recruitment, promotion, benefits, training and working conditions; Manage additional tasks as requested by the Partnership Coordinator.


Qualifications:
Bachelor’s Degree (Master’s Preferred); 3 Years Experience managing relationships at a high level with other companies or stakeholder organizations; 5 Years Senior Experience in Professional Environment, with personnel management experience in a fast-paced environment; 5 Years Experience International Development or Relief or related professional experience at a similar capacity; Advanced English (Written and Verbal) – Level 8 Advanced Proficiency; Excellent communication and interpersonal skills to adequately represent organization to partners; Project management, monitoring and evaluation experience preferred; Ability to review and understand contracts, and being able to provide critical review and feedback on the adherence to agreements; Sound understanding of development sector with a focus on participatory processes and integration of cross-cutting issues (such as livelihoods, gender, disaster preparedness and the environment); Computer
proficient, able to work in Excel, Word, PowerPoint and other related software; Self-motivated, with good judgment and initiative; able to prioritize, meet deadlines, and achieve results through collaboration; Must be flexible and adaptive to change.


Please submit your application and curriculum vitae to hr@amredcross.org put Job title in Subject line. Only applications in English and short listed candidates will be notified. Applications submitted after June 30, 2008 will not be considered.
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