IOM - Project Coordinator

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

IOM is looking for Project Coordinator according to the terms of reference below. Interested applicants are invited to apply by submitting their application to hrbandaaceh@ iom.int no later than 26 June 2008 indicating the reference code below and job title apply for. All candidates are kindly requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.

Reference Code : SVN/IDI/2008/ 079
Job Title : Project Coordinator
Duty Station : Banda Aceh, Nanggroe Aceh Darussalam, Indonesia
Classification : Employee, Grade 6
Estimate Starting Date : Soon as possible
Type & duration of contract : SAIC, three months with possibility of extension

General Functions:

Under the direct supervision of the Project Manager (PM), and under the overall guidance of the Aceh Head of Office, the incumbent will be responsible for coordinating the implementation of IOM’s Shelter Program, in Aceh Province, In particular, she will:

1. Responsible for the day-to-day coordination of the project’s operational, administrative and financial activities, including the oversight of field and office staff.
2. In coordination with the PM, develop project timelines and planning of project activities.
3. Provide day-to-day supervision and support of project staff and monitor their activities to ensure that tasks are carried out effectively and efficiently. Appraise performance of all staff and recommend appropriate action to PM.
4. In coordination with the PM, project staff and relevant units within IOM, identify, liaise and coordinate with project partners and stakeholders
5. Ensure that requests for payment due to contractor are accurate and necessary. In the absence of the PM, approve and sign payment and procurement requests, ensuring relevant supporting documents are included.
6. Undertake regular monitoring of ongoing activities, review project performance and recommend appropriate interventions and strategies to improve project implementation to the PM.
7. Periodically review the operational and administrative activities of the project and provide recommendations to streamline procedures with a view to increasing effectiveness and efficiency.
8. Prepare and submit monthly project progress reports to the PM. Provide inputs to the quarterly narrative reports to be submitted to the donor, and any other reports and information materials as requested by the PM.
9. As required, provide inputs into the development of new project proposals.

10. Ensure meeting minutes and monitoring reports are filed, and that all project files are maintained and kept up-to-date.
11. Undertake other duties that may be assigned from time to time which are commensurate to the position.

Desirable Qualifications:

University degree, preferably in engineering, social sciences or economics. At least three to five years experience in development and/or field work.

Proficiency in Microsoft Office tools like word, excel, PowerPoint and project management tools is expected. Well versed in written and oral communication skills in Bahasa Indonesia, Bahasa Aceh and English, including the ability to explain and present the technical information; prepare written documentations in a clear and concise style.

Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Able to manage workload within general schedule of work, instructions and standard practices. Able to work with minimum supervision and maintain composure under pressure.

Team player and willing to travel to monitor project activities
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