GTZ RED - Project Office Manager

The Deutsche Gesellschaft für Technische Zusammenarbeit (GTZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. GTZ promotes complex reforms and change processes. Its corporate objective is to improve people's living conditions on a sustainable basis. GTZ has been working in Indonesia since 1975 on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ).

GTZ - Regional Economic Development (RED) is seeking 1 (one) qualified Indonesian candidate for the position of Project Office Manager to be based in RED Solo Office with the tasks below:


Office Management

§ Managing office agenda

§ Managing office filling system according to GTZ standards

§ Managing incoming and outgoing correspondence, including faxes, email, parcels and hand delivered message on routine basis

§ Ensure the availability of necessary office supplies and purchasing of office stationeries, drinking water, equipment and other stuff

§ Responsible for building related matters and technical equipment and mechanical problems for RED office Solo

§ Ensure compliance of administrative procedures of RED office Solo with other RED project offices and GTZ Office Jakarta

§ Supervision Office Assistant and Driver employed by the project

§ Execute office duties according to GTZ standard

Secretarial Work and Services

§ Arranging appointments for the advisors

§ Writing letters and other documents in Bahasa Indonesia/English according requirement

§ Translating Indonesian letters/corresponde nce/memorandum into English and vice versa if necessary (for internal use only)

§ Preparing minutes of meeting

§ Establishing and/or updating the index of and data on contact addresses, phone/fax numbers, and e-mail-addresses regularly

Financial Administration

§ Check invoices and bookkeeping documents for compliance with GTZ regulations and enter respective expenditures into the project cash book

§ Prepare Accounting documents for further processing by the GTZ Office and prepare financial reports in accordance with GTZ standard procedures

§ Handle petty cash in the project

§ Handle the project bank account in accordance with assigned responsibility particularly cash withdrawal, income and expenditure monitoring and monthly account reconciliation

§ Handle payment of National Staff medical allowances and monitor respective expenditures

§ Control and supervision of monthly accounting and financial planning

Events Management

§ Organize meetings, workshops and seminars as required

§ Organize visitor program in connection with field trip to the regions

§ Responsible for logistic (hotel reservation, car arrangement) for the team and visitors

§ Assist on preparation of project events and reports

General Services

* General/routine tasks, which are considered necessary to smoothly run the RED Office Solo

Interested candidate should submit the application letter and CV with latest photograph and list of referees to Mrs. Birgit Matten at Jakarta@red. or.id

The closing date to submit the application letter is on Friday, 27.06.2008

- Only short-listed candidates will be notified for interviews -

Thank you for your attention.

Regards,

Carolina Asti
GTZ Office Jakarta
Personnel Officer National Staff

Deutsche Gesellschaft fuer Technische Zusammenarbeit (GTZ) GmbH; Sitz der Gesellschaft/ Registered Office Eschborn/Taunus, Germany; Registergericht/ Registered at Amtsgericht Frankfurt am Main, Germany; Eintragungs- Nr./Registration no. HRB 12394; Vorsitzender des Aufsichtsrates/ Chairman of the Supervisory Board: Erich Stather, State Secretary; Geschaeftsfuehrer/ Managing Directors: Dr. Bernd Eisenblaetter, Wolfgang Schmitt

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