IOM - Programme Assistant I

IOM is looking for 2 (two) Programme Assistant I according to the terms of reference below. Interested applicants are invited to apply by submitting their application to hrbandaaceh@ iom.int no later than 13th June 2008 indicating the reference code below and job title apply for. All candidates are kindly requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.

Reference Code : SVN/IDI/2008/ 074
Job Title : Programme Assistant I
Duty Station : Banda Aceh, Nanggroe Aceh Darussalam, Indonesia
Classification : Employee, Grade 4
Type of Contract : Special All Inclusive 3 months with possible extension
Estimate Starting Date : Soon possible

General Functions:

Under the guidance and direct supervision of the Team Leader and line supervision of the Programme Manager, the Programme Assistant I will provide technical support in the conduct and implementation of the project activities, specifically to the “Strengthening the Indonesian Police Force through Institution- Building” project.
In Particular, e/she will:

1) Assist in organizing workshops and all project-related activities in relation to the “strengthening the Indonesia Police Force through Institution- Building” project.
2) Assist in the development of plans and strategies for all the project components.
3) Assist Team Leader and other project consultants in the conduct of learning needs assessments for project activities, in coordination with partner agency.
4) Assist in facilitating training activities, workshops, community-police- forums, and all project-related activities.
5) Assist in the development of Term of Reference for field assessment visits and ensure that filed visits are well planned and coordinated with relevant officials. During the conduct of filed visits, ensure that the Programme Manager and Team Leader are regularly updated on the progress of project activities.
6) Prepare and submit to the Programme Manager/Team Leader report of workshops, FGDs and filed visits conducted and all other project-related activities.
7) Assist the PM/Team Leader and all Project Consultants in the development of training plans and modules, including, but not limited to training materials and monitoring tools.
8) Coordinate with guide the administrative and Finance assistant assigned to the project to ensure that all administrative and logistic arrangements for all project activities are carried out efficiently an effectively.
9) Liaise and closely coordinate with the INP and other relevant agencies to ensure that effective working relationship and information sharing channels with IOM are maintained.
10) Draft correspondence letters, briefing notes, and speech for the PM and the Team Leader, as necessary.
11) Provide technical assistance to other IOM projects are required.
12) Provide translation support services to the police, in particular to the Programme Manger, Chief of Mission and all international staff, during meetings or official functions are required.
13) Undertake other duties that may be assigned from time to time which are commensurate to the position.
14) Perform other duties and responsibilities assigned by Project Manager

Desirable Qualifications

Diploma in development work or programme management, or alternatively, combined experience and training in any of these field, five years of progressive experience working with project/programme activities. Experience working in a foreign funded project is a distinct advantage.

Proficient in computer applications, Excellent interpersonal skills. Ability to work with minimum supervision and work effectively in a team.

Thorough knowledge of English.
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