Yayasan Emanuel - Office Administrator

Job Vacancy – URGENT!
Position open: Office Administrator - Jakarta

The position of Office Administrator of the Yayasan Emmanuel Water Program will be responsible for key organizational administration, and for supporting the Manager in managing finances, grant-writing and reporting tasks.

To learn more about our organization, please visit www.yewaterprogram.org


Job Description
Report to: YE Water Program Manager
Start date: July 1, 2008 (flexible)
Gross Salary: Rp.2,700,000 (negotiable; depending on applicant qualification)
Note: During probation period salary will be paid 80% and subject to
government tax
Work hours: 08:00 – 15:30, Mon – Sat (plus 2 days holiday per month)
Base location: Jakarta (Pondok Indah)


Tasks:
This job entails a wide variety of tasks including, but not limited to the ability to undertake:
1. Efficient Financial and Resource Management (40%):

Pay invoices and receive receipts, efficiently enter transactions into our accounting system, and prepare monthly budgets;
Regularly monitor and report on income and expenditure to Manager;
Update and maintain filing system and inventory.
Liaise with our bank, suppliers, etc. to arrange and execute logistics.
2. Communication and Fundraising (30%):

Manage the production of monthly newsletters, website updates, and other communication materials
Translate documents in English- Indonesian;

Assist Manager to prepare applications for grants, sponsorship and donations;

Assist Team to communicate effectively with sponsors, donors, supporters, volunteers, other NGO’s, government and our communities; inclusive of preparing professional conference presentations
Assist Team in planning major events with our communities.
3. General Office Management (20%):

Answer phone and send faxes;
Ensure office’s operation is organized, functional, hygienic and tidy;
Maintain office equipment inventory;
Organize efficient and timely repairs and updates for technologies and other office resources; inclusive of ensuring data back-ups.
4. Organizational Monitoring, Reporting and Improvement (10%):

Ensure daily operational reporting is undertaken by team members;
Note decisions and actions arising from daily team meetings and weekly progress review meetings;
Assist the Manager to monitor progress in achieving Strategic Plans targets, and prepare Quarterly and Annual Reports to the Board.
5. Any other reasonable request from the Program Manager.



Person Qualifications
The following criteria describe the preferred applicant specifications:
- Minimum Diploma D3 in related degrees (S1 is desired)
- proficient in speaking and writing English
- experience in office administration, and staff supervision (log./proc.)
- commendable initiative, independence, integrity, and reliability
- ability to work collaboratively in a small team
- proficient in Microsoft Word, Excel, PowerPoint, and Internet
- flexible schedule
- understanding and sensitivity of social and cultural diversities.

How To Apply:
If you are interested in applying for the YE Water Program Office Administrator position, please send below:
a) cover letter describing on below:
- What motivate you to join YE water program
- How you find yourself to join our team in a permanent contract (stay long term)
- Please elaborate the kind of ability that you can contribute to the team
b) your current CV

to Eka Setiawan at ekasetiawan@yahoo.com the latest on Wednesday, 25th June 2008.

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