PBI - Administration Officer

Peace Brigades International (PBI), an independent, non-governmental
organization founded in 1981 actively works to promote human rights and
nonviolent conflict resolution.

For our coordination Office in Yogyakarta we are looking for an
Administration Officer starting as soon as possible.

Responsibilities:
- Under the supervision and in coordination with the Project Coordinator and
Human Resources Coordinator, 40 hours/week
- Coordinate and lead the visa processes (KITAS, Sosial Budaya and other
paperwork for incoming and current volunteers, team/project committee)
- Liaise with the visa sponsor (Indonesia Project (IP) and/or Wisma Bahasa)
to generate sponsorship and extension letters for team members and project
committee members.
- Provide proactively KITAS, visa invitation- and extension letters to team
members.
- Coordinate exit-procedures
- Process visas for volunteers coming to Indonesia to join Wisma Bahasa
and/or the IP.
- Provide local civil government, police and military with necessary
registration information.
- Be liaison person with agent/authorities
- Provide a weekly update re: visa-processes (database visa-process)
- Communicate with volunteerss and staff re visa-issues (providing
information on request, inform about steps to take etc.)
- Manage database with documents that are required for visa applications
(copies of passports, visas, pictures etc.)

Travel Arrangements:
- Arrange travel itinerary and purchase air tickets for team members' travel
to and from team locations and for other team travel including visa renewal
trips and travel to PBI meetings.
- Assist incoming volunteers with travel arrangements from their country to
Indonesia including flight approval, to and from Jakarta, to and from
Singapore to make their PBI visa, and to a field team at time of deployment
- Audit air-travel expenses

Other duties:
- Assist in logistics for project meetings, conferences, workshops and
trainings
- Answer phones during office hours
- Maintaining office supplies
- Ensuring the efficient functioning of the office (office supplies, filing
systems, phone attendance during work hours, courier/postal services etc.)
- Coordinate printing projects
- Claim medical expenses to EDD
- Respond to enquiries from incoming volunteers
- Publications and communications

General:
- Maintain regular contact with project coordinator and human resources
coordinator and give support according to their needs
- Provide monthly reports on work
- Adhere to PBI Indonesia Project's Mandate, Principles and Working methods

Required Skills:
- flexibility
- open and follow-through communication style
- being able to take over responsibility without supervision
- being proactive
- have an overview of processes (visa)
- be able to work independently
- organized at work, attention to details
- advanced Microsoft office user
- creative problem solving skills
- fluent English

We offer:
- Starting salary: IDR 2'500'000 with potential for increase according to
performance
- 20 days vacation + national holidays/year
- In-patient health care coverage
- health allowance up to IDR 2'500'000/year

Probationary period: 3 months

This is a great opportunity to work in an international environment. This is
a position with a great deal of growth potential for a motivated, skilled
and efficient person!!

Please submit your application (Cover letter and CV written in English) to
Anita Linares, Human Resource Coordinator PBI Indonesia:
humanresources@ pbi-indonesia. org by July 31st 2008.

--
Dody Wibowo

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