KARINA - Project Coordinator

Applications, CVs and 3 references should be submitted by email to stoligi@gmail. com at the latest by Wednesday, July 16, 2008, 17.00 pm.

JOB DESCRIPTION

Job Title: Project Coordinator – Capacity-building for
Financial Management
Location: Jakarta
Division: Programs Division
Date: July 7, 2008

BACKGROUND TO THE ROLE
KARINA is the humanitarian arm of the Bishops' Conference of Indonesia based in Jakarta and is officially considered as a member of the Caritas Internationalis confederation. Established in mid-2006, it recently completed its first strategic planning in early 2008. One of the results of the strategic planning is the identification of three main divisions: Programs Division, Support Division and Total Quality Management Division. KARINA acts as a coordinating and facilitating body for all the 37 Dioceses incorporated under the Bishops' Conference of Indonesia.

DESCRIPTION OF THE DIVISION
The Program Division is comprised of four areas: Disaster-risk Reduction/Emergency Response Program, Capacity-building, Communications and Community Empowerment.

REPORTING TO
The Project Coordinator will report to the Capacity-building Officer.

CONTRACT DURATION
The contract will be for a one-year period.

JOB SUMMARY
This position plays a key role in strengthening the financial
management capacity of KARINA and diocesan partners to safeguard
organization assets and resources. This position will coordinate
assessing, designing, facilitating/ conducting capacity building in
financial management.

KEY RESPONSIBILITIES
• Coordinating planning and implementation of capacity-building
activities in the use of KARINA's accounting software and system,
both at the national level and at the diocesan level for finance
staff;
• Coordinating the provision of financial management training
needs assessment, accounting system support to target diocese, basic
and advanced finance accounting training in KARINA and at the
diocesan level, as needed;
• Coordinate and implement tailored further trainings based on
outcomes of the training needs assessment;
• Coordinate strategic financial management awareness and
skills building for KARINA'S Board of Directors and Executives,
Program Coordinator and project staff;
• Assist in the preparations to prepare relevant tools and
manuals for KARINA and the dioceses, organize trainings to ensure
that the most appropriate candidates for trainings are included in
each specific training; and,
• Maintain effective documentation and reporting against
implemented activities.

TASKS
Organize planning, training and capacity-building activities in
consultation with staff of KARINA and dioceses include the following
activities:
• Participant selection in consultation with Karina and staff
at the diocesan level to ensure that the most appropriate staff
participate in the training or capacity building activities;
• Coordinate training needs assessment, such as preparing
questionnaire, distribute to participants, collect response, compile
responses and initial findings;
• Advance distribution of training / capacity building agenda;
• Coordinate with KARINA and diocesan level partners to ensure
that all logistics, such as travel, accommodation, per diems for
participants, training facilities and training materials are prepared
in advance of the training;
• Monitor participant attendance lists and document receipt of
costs incurred through the training in-line with KARINA policy;
• Coordinate capacity-building activities to facilitate skills
building as needed;
• Document training for capacity-building activities;
• Coordinate consultant support for KARINA's financial
management capacity-building project, such as finalizing Terms of
Reference, planning travel, accommodation, support for training,
visas, as needed;
• Monitor progress indicators, financial reports, budgeting
etc.
• Maintain Karina financial management capacity building
project files, keep them updated and managed efficiently
• Travel to Karina financial management capacity building
project sites as needed
• Become familiar with and comply with KARINA'S policies and
procedures, and,
• Other duties as assigned by the Capacity-building Officer.

TRAVEL
Position will be based in KARINA's national office in Jakarta with
frequent travel to project sites.

SPECIFIC SKILLS / EXPERIENCE
• Post Graduate Degree in Business, Economics or Finance;
• Professional experience in financial management;
• Experience in using a range of accounting software, in
particular Zahir accounting software;
• Demonstrated ability to coordinate finance training, such as
assessment, design training packages and taking a lead role in the
implementation of financial management training program;
• Experience and interest in non-profit, NGO sector;
• Experience in financial reporting and project monitoring;
• Excellent writing skills and organizational skills;
• Experience in Microsoft Office, in particular Excel;
• Fluency in written and oral English and Bahasa Indonesian;
• Able to work independently and at the same time, a strong
team player;
• Strong interpersonal skills and professional maturity; and,
• Ability to work under pressure and with team spirit.

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