ACF - Administrative Assistant

Action contre la Faim (AcF) is a non-governmental, non-political and non-profit making humanitarian organization. In Indonesia , its projects address the areas of water and sanitation, food security, and disaster preparedness. Activities including repair and construction of infrastructures, construction of showers and latrines, hygiene education, distribution of farming and fishing equipment, support to income-generating activities, and socioeconomic and environmental impact studies.

If you are dynamic and professional person, we are offering you a unique opportunity to develop your skills in a multicultural environment:

Deadline for submission of applications:

*Terms of Reference*

Post Code:
RJA 11/HR/ADMIN/VII/08

Post Title:
*ADMINISTRATIVE ASSISTANT*

Location/Duty Station:
Soe, NTT

Closing Date:
10 July 2008

Contract:
Determined – 1 year

*Responsibilities:*
- Ensure the management of the base’s administration department which
include finance, human resources and secretarial task.

- Responsible for accounting and respect with ACF finance and purchasing
procedures ( manage and arrange daily cash flow and bank transaction to
ensure daily fund availability)

- To assist the Logistician Administrator in the human resources
management ( to prepare the job contracts / Job descriptions, to follow
up the expiration date of the contracts of ACF staff on the base, to
prepare salary slips and organize the payment)

- To assist for secretarial and translation task ( to make photocopies,
translate document, to book and issue the flight tickets, to make hotel
reservation for the staff )

- To assist Logistician Administrator in the management of Expatriates
on the base ( follow up the deadline of validity of visa and passport
for expatriates in the base )

- Classify all accounting, legal and human resources documents (
Accounting document, staff files, rental contracts, Donor contracts and
ACF partnership documents locally /MOU)

*Required Qualification / Skills* :

- Accounting or Administration background with proffesional experience
in Human Resources Management

- Good Knowledge of accountancy

- Good knowledge of English

- Computer Skills (Excel)

- Sense of confidentiality, organized

- Accurate, honest, rigorous, flexible.

Interested and qualified applicants are encouraged to apply* *and should submit a one-page cover letter stating current and expected salaries, updated CV in English and latest photograph, together with complete contact details of two professional referees (if possible) as attachment to:

acfrecruitment@yahoo.fr

(Please put the Post Title + your name in the email subject)

Only short-listed candidates will be contacted.

All ACF members are committed to respect the 6 leading principles of the organization: independence, non-discrimination, free and direct access to victims, professionalism and transparency. ACF is an equal opportunity employer. The position is equally open to suitable qualified male and female applicants.
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