ILO - Local Program Officer

Post Title: Local Programme Officer (LPO)
Project Title: ILO Programme on Education and Skills Training for Youth
Executing Agency: International Labour Organization
Duration: 12 months with possibility of extension
Duty Station: Programme office in Jayapura, Papua
Starting Date: 1 September 2008
Grade: NO-A


BACKGROUND

The ILO Office in Jakarta is implementing a comprehensive programme in Indonesia. A
major focus area for the ILO are young people, in terms of both preventing and eradicating
child labour as well as promoting job opportunities for youth. As part of the country
programme, the new Education and Skills Training for Youth in Indonesia (EAST)
programme aims to improve the employment chances of young women and men and to
eliminate and prevent child labour through better access to education and training
opportunities. The EAST programme is being implemented with the Ministry of Education
and the Ministry of Manpower as well as their related local government offices. The
programme will be implemented for four years in selected provinces in Eastern Indonesia
and in Nanggroe Aceh Darussalam.


THE POSITION

To manage implementation of activities under the EAST programme at the provincial and
district level, the ILO is hiring experienced a local programme officer in Jayapura (Papua).
The programme officers will be based in the provincial programme offices co-located with
other UN agencies. S/he will undertake frequent travel to programme implementation sites
throughout the province. An important element of the incumbent's work will be planning,
managing and backstopping programme activities in the target provinces, fostering
collaboration and knowledge sharing between programmes as well as gathering and
analysing relevant policies and experiences with a view to develop, coordinate and deliver
relevant policy and programme advice to the programme’s implementing partners and ILO
constituents more broadly. The incumbents will report on a daily basis to the EAST
Provincial Programme Coordinator in their duty station, with overall management
responsibility held by the Chief Technical Advisor in Jakarta. The incumbents will coordinate
with the international EAST staff in Jayapura, as well as with the ILO EAST Experts team
and the financial and administrative section of ILO Jakarta.

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The local programme officer will assume responsibility for all provincial and district-level
activities, ensuring timely and effective delivery of activities and outputs based on quality
management systems as well as strengthening technical cooperation with local constituents,
social partners and (where applicable) international agencies and donors.


DUTIES/RESPONSIBILITIES

• Assist in the planning and monitoring of programme activity implementation by
counterparts and implementing partners at the provincial level by reviewing, verifying
and analysing work-plans, progress reports, final reports and other data for clarity,
consistency and completeness. Contribute creative ideas for programme/programme
development and provide programming and administrative support to the programme.
• Follow-up with relevant implementing agencies, government offices, constituents and
other organizations to expedite implementation and meet targets.
• Assist in the programming and control of programme resources, prepare budget
estimates and expenditure forecasts by analyzing and monitoring resource status as
compared to planned activities and by making recommendations to the CTA and
Senior National Programme Officers for remedial action.
• Assemble and edit basic data required for planning and negotiation of
programme/programme activities, considering different approaches and alternative
methods for programme design, management, problem identification and problem
resolution. Follow-up on delayed documents, clarify information, and answer
questions about clearance and processing requirements.
• Prepare briefs, background information, periodical reports, subject matter related
technical reports and statistical data on status of programme activities. Contribute
creative ideas for mainstreaming gender equality concerns. Assist with the
preparation of consultants’ Terms of Reference, assist in the recruitment of
consultants and follow-through to ensure completion of consultancy assignments.
• Assist in the development and maintenance of computerized information systems for
use in monitoring and reporting on activities and performance.
• Participate in the preparation of conferences, seminars, workshops, training sessions
and meetings for the programme at provincial and district level.
• Draft, edit in, or translate into local language(s) news releases, official
correspondence, statements and speeches and other public information material.
• Participate in consultative meetings, seminars, workshops, policy dialogue and
technical consultations. Draft speeches for meetings, seminars and workshops at
provincial and district level.
• Brief ILO specialists, programme experts, associate experts and visiting officials and
provide relevant information on programme matters.
• Undertake missions to programme sites, normally accompanying other officials.
• Perform other duties as may be assigned by the CTA.


EXPERIENCE AND QUALIFICATIONS

Education – Secondary level university degree in a relevant field (economics, social
sciences, law, international development, international relations) or equivalent in years of
experience.

Experience – At least five years of professional experience in international development
cooperation programmes, preferably with strong technical background in education, child
labour, skills training, entrepreneurship and/or youth employment.

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Languages – Excellent written and spoken command of English and Bahasa Indonesia.

Competencies:
¾ Good knowledge of programme and budget, programme formulation, administration
and evaluation techniques and practices. Demonstrated ability to plan, implement,
manage, monitor and evaluate programme activities and expenditure.
¾ Good knowledge and experience regarding gender mainstreaming.
¾ Good moderation, facilitation and training skills.
¾ Demonstrated ability to liaise and negotiate with government and social partners at
national and local level.
¾ Ability to perform a variety of conceptual analyses required for the formulation,
administration and evaluation of programmes.
¾ Excellent drafting skills.
¾ Excellent communication and presentation skills, both written and verbal.
¾ Excellent analytical skills.
¾ Ability to work in a team and good interpersonal skills.
¾ Good computer applications skills.
¾ Good organizational skills.
¾ Ability to deal with people with tact and diplomacy.


REMUNERATION
NO-A of the UN common remuneration system and/or commensurate with the qualifications
and competency of the selected candidate.


WRITTEN EXAMINATION AND INTERVIEW
Prospective candidates will be required to participate in a written examination and in an
interview.


APPLICATION
Qualified women and men are encouraged to apply. Candidates from Jayapura are
strongly encouraged to apply. Applications will only be accepted via email or fax. Only
qualified candidates will be notified. Please submit application indicating the Vacancy
Announcement Number and duty station for which you want to be considered along
with CV, 3 references and other supporting documents to:


The Director, ILO Jakarta
Attention: ILO EAST Programme
Email: hrdjkt@ilo.org
Fax : (62-21) 3100766

Closing date: 08 August 2008


The ILO promotes opportunities for women and men to obtain decent and productive
employment in conditions of freedom, equity, security and human dignity

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