Nature Conservancy - Temporary Administrative Assistant

TEMPORARY ADMINISTRATIVE ASSISTANT

The Nature Conservancy is a global conservation organization dedicated to preserving the plants, animals, and natural communities that represent the diversity of life on Earth by protecting the lands and waters they need to survive.


In Indonesia we are located in various sites. The Nature Conservancy (TNC) - Jakarta Office currently is seeking for TEMPORARY ADMINISTRATIVE ASSISTANT for a periode 15 August 2008 to 14 December 2008. Below are the basic qualifications and essential functions.

BASIC QUALIFICATIONS:

· Associate's degree, technical education or 2 years of related experience; or equivalent combination.

· Experience providing administrative support including some or all of the following: answering phones/customer service, mail distribution, equipment maintenance, drafting correspondence, coordinating travel arrangements or related activities.

· Experience organizing files, coordinating projects or meetings, or related.

· Experience using MS office, Word and Excel; and navigating the Internet.

ESSENTIAL FUNCTIONS:

This position provides a full range of administrative and/or program support to an Operating Unit (OU) or Department. These functions may involve various office tasks including some or all of the following: answering phones, sorting/distributin g mail, maintaining equipment, ordering supplies, working with vendors, drafting correspondence, maintaining logs and costs, organizing and filing. S/he provides efficient and timely action on administrative matters, the preparation of correspondence and materials. S/he may handle domestic and international travel arrangements, events and calendar for staff and coordinate logistics with others as needed. S/he may be responsible for departmental calendar and filing.

TO APPLY, PLEASE SEND RESUME/CV VIA EMAIL BY JULY 31, 2008 TO:

Ms. Fitri Lubis

Office Manager

The Nature Conservancy Indonesia Program

flubis@tnc.org
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Médecins du Monde - Administrator

Médecins du Monde is an international humanitarian organisation whose mission is : to provide medical care for the most vulnerable populations when they are faced with crisis or exclusion from society, the world over, including France, to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, to seek at all times to encourage close working relationships with populations in its care. based on its medical practices totally independent action, Médecins du Monde : identifies potential crises and threats to health and dignity so as to help prevent them, mobilises non medical assistance for solidarity campaigns denounces and bears witness to violations of human rights, especially denial of access to health care, develops new approaches and new practices for public health internationally,
based on respect for human dignity, commits itself to a relationship of total transparency with donors, campaigns for establishing humanitarian medical principles based on ethics of accountability.
Location: Indonesia
Closing date: 31 Jul 2008
Job Description

Lembata - Lewoleba

The presence and intensity of malaria in a community has a crucial effect on the health and quality of life of the inhabitants. Apart from its direct effect during acute episodes, it generates chronic anaemia, facilitates infection by other agents and causes physical and intellectual backwardness, particularly evident in children and most seriously affecting pregnant women. Malaria in Indonesia is concentrated in the east of the country, with an endemic level greater than 20% in the provinces of Papua and Nusa Tenggara Timur (NTT). In the latter region, the islands of Alor, Timor and Sumba receive specific support against malaria from the World Fund and UNICEF, among others. The islands of Flores and Lembata run epidemiological surveillance and medication supply programmes, but do not receive permanent support.

MDM chose the East Flores and Lembata districts to analyse the relevance of a campaign centred on anti-malaria actions. The gravity of the problem, the difficulty of access, the absence of other players, and the possibility of reducing disease incidence in a limiter period of time were the deciding factors in proposing a programme for the island of Lembata, intended to cover the whole island (a district with 107,000 inhabitants) concentrated in the zones of highest prevalence of this disease. Eastern Indonesia is an area of high resistance in the predominant malarial parasites (Plasmodium falciparum and vivax) to the commonly used drugs. Means are currently available which, if used with sufficient intensity and speed, make for an effective bulwark against the disease. These are basically early diagnosis, therapy combined with Artemisina (TCA) derivates and the distribution of mosquito nets impregnated with long-life insecticide.

MDM is proposing to reduce the community level of malaria by 40% in the island of Lembata over a period of 16 months (from September 1 2007 to December 31 2008), at an estimated cost of 300,000 Euros.

This project consists of the following units:
1. Direct medical care by two mobile teams (including mass fever treatment if appropriate) using a combined therapy based on Artemisina (TCA) derivatives and rapid diagnostic tests (RDTs).
2. Operational malariometric research which includes an investigation of spleen size in children between ages 2 and 9 in selected villages throughout the island, microscopic examination of blood samples (large and fine droplet) and an entomological study supported by experts from the Indonesian Ministry of Health.
3. Training in matters of prevention, treatment and anti-malaria actions for the benefit of the health professionals and community health staff in the locations of activity of the mobile teams.
4. Support for the laboratories in the district health centres, including technical support and equipment using solar panels so that electric light can be used during daylight (a service currently not available outside the district capital).
5. Distribution of 5,000 mosquito nets impregnated with long-life insecticide in the communities at greatest risk of infection and furthest from the health and information services.

The general objective of the mission is to improve the health of the population of the island of Lembata, Nusa Tenggara Timur (NTT) Province, Indonesia. The specific objective is upgrading the anti-malaria fight in the island of Lembata by direct action in the most seriously affected communities with the aim of reducing the disease burden by 40% within 16 months.

The beneficiaries are:
- Lembata island population: 107,000 people. Among them, 3,000 pregnant women and 5,000under 5 children.
- Health staff and laboratory technicians: 272 staff + community health workers.

The Expatriate team is composed by: 1 medical coordinator, 1 administrator, 1 laboratory technician. The National staff is composed by: 2 medical doctors, 4 nurses, 1 administrator, 1 assistant logistician, 2 drivers, + 2 entomologists.

The Administrator works under the responsibility of the Medical Co-ordinator. He / she has closed link and support from the Desk Officer, the Finances Officer and Public & Institutional Funding Department Officer, all based at the HQ.

His/her main objective is to improve and strengthen the administrative and logistic organisation of the mission, together with the national administrator. The expatriate administrator should provide support and appropriate training to the local administrator and the logistician, in particular regarding procurement rules.

His / her 2 main specific objectives are:
- Supervise and participate in the improvement of the daily management
- Implement or improve sustainable and appropriate procedures.

His / her field of responsibilities encompasses the following topics:
- Finances and accountancy
- Administration
- Human Resources and team management
- Logistics (maintenance and procurements)
- Training

Departure: 01/08/2008
Duration: 8 months
Status: Volunteer
Monthly Allowance: 800 Euros + Daily subsistence

Profile:
- Previous experience with NGOs
- Experience in budget elaboration and follow up
- Capacity to delegate, to train
- Organized
- Previous experience with donors
- Fluent in English (both oral and written)
- Good knowledge of Excel
- Ability to learn a new language (Bahasa Indonesia is a relative easy language)
Interest, curiosity and respect for different cultural background: ability to consider intercultural approach
- Willing to work and live in remote setting with limited amenities and social life
Ability to live and share with an expatriate and local team and with the population
- Good listener
- Communication and negotiation skills, patience and understanding
- Ability to adapt to the context and program needs
Vacancies Contact
secretariat. rhmissions@ medecinsdumonde. net
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PBI - Administration Officer

Peace Brigades International (PBI), an independent, non-governmental
organization founded in 1981 actively works to promote human rights and
nonviolent conflict resolution.

For our coordination Office in Yogyakarta we are looking for an
Administration Officer starting as soon as possible.

Responsibilities:
- Under the supervision and in coordination with the Project Coordinator and
Human Resources Coordinator, 40 hours/week
- Coordinate and lead the visa processes (KITAS, Sosial Budaya and other
paperwork for incoming and current volunteers, team/project committee)
- Liaise with the visa sponsor (Indonesia Project (IP) and/or Wisma Bahasa)
to generate sponsorship and extension letters for team members and project
committee members.
- Provide proactively KITAS, visa invitation- and extension letters to team
members.
- Coordinate exit-procedures
- Process visas for volunteers coming to Indonesia to join Wisma Bahasa
and/or the IP.
- Provide local civil government, police and military with necessary
registration information.
- Be liaison person with agent/authorities
- Provide a weekly update re: visa-processes (database visa-process)
- Communicate with volunteerss and staff re visa-issues (providing
information on request, inform about steps to take etc.)
- Manage database with documents that are required for visa applications
(copies of passports, visas, pictures etc.)

Travel Arrangements:
- Arrange travel itinerary and purchase air tickets for team members' travel
to and from team locations and for other team travel including visa renewal
trips and travel to PBI meetings.
- Assist incoming volunteers with travel arrangements from their country to
Indonesia including flight approval, to and from Jakarta, to and from
Singapore to make their PBI visa, and to a field team at time of deployment
- Audit air-travel expenses

Other duties:
- Assist in logistics for project meetings, conferences, workshops and
trainings
- Answer phones during office hours
- Maintaining office supplies
- Ensuring the efficient functioning of the office (office supplies, filing
systems, phone attendance during work hours, courier/postal services etc.)
- Coordinate printing projects
- Claim medical expenses to EDD
- Respond to enquiries from incoming volunteers
- Publications and communications

General:
- Maintain regular contact with project coordinator and human resources
coordinator and give support according to their needs
- Provide monthly reports on work
- Adhere to PBI Indonesia Project's Mandate, Principles and Working methods

Required Skills:
- flexibility
- open and follow-through communication style
- being able to take over responsibility without supervision
- being proactive
- have an overview of processes (visa)
- be able to work independently
- organized at work, attention to details
- advanced Microsoft office user
- creative problem solving skills
- fluent English

We offer:
- Starting salary: IDR 2'500'000 with potential for increase according to
performance
- 20 days vacation + national holidays/year
- In-patient health care coverage
- health allowance up to IDR 2'500'000/year

Probationary period: 3 months

This is a great opportunity to work in an international environment. This is
a position with a great deal of growth potential for a motivated, skilled
and efficient person!!

Please submit your application (Cover letter and CV written in English) to
Anita Linares, Human Resource Coordinator PBI Indonesia:
humanresources@ pbi-indonesia. org by July 31st 2008.

--
Dody Wibowo

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Compassion Indonesia - Complementary Intervantions Administrator

URGENTLY REQUIRED - Complementary Interventions Administrator (Code: CIV
Admin)

Compassion Indonesia, an International Christian Ministry for Children Development, is seeking for highly motivated and experienced national staff to be based in Bandung Office, for the position below

Complementary Interventions Administrator (Code: CIV Admin)

Core Duties and Responsibilities

1) Working within one's influence, serves as an advocate for children around the world who live in poverty and are not able to speak out for themselves. This includes being informed about the issues of children and influencing others to care about children who are in need.

2) Coordinates with Partner Programs, LDP, Alumni, and Advocacy in the development and implementation of a CIV component for each core ministry strategy and its plans.

* Proposes, develops and implements proposal gathering and prioritization process on behalf of Program Implementation.

* Consolidates and identifies common patterns and needs from individual proposals.

* Consolidates and synthesizes CIV plans and budgets for Program Implementation.

3) Administers CIV processes and information. Ensures outgoing proposals and completion are accurate, complete and delivered to appropriate customers. Evaluates that proposals address PFM standards and outcomes. Ensures proposals are well written and accurately translated. Tracks all CIV data, including budget variances, reporting timeliness etc. Provides information to management to promote equitable
use of benefits. Manages rollout, implementation and maintenance of new CIV systems.

4) Fosters ongoing improvement of the quality of proposals and reporting. Gives feedback to management about the quality of proposed CIV activities. Recommends solutions for intervention activities. Captures learning in completion reporting. Provides feedback to PF's and trainers on proposal and completion report quality.

5) Networks to identify and provide external CIV expertise and opportunities for Program Implementation.

6) Supports Program Implementation and especially the Training and Support Department in the capacity building of staff and Partners.

* Assists in the identification and prioritization of CIV training needs for CSP and CDSP based on process defined by the Training and Support Department.

* Supports the Training and Support Department in the development of CIV training materials and content for CSP and CDSP.

* Provides training for LDP staff on CIV as requested.

* Available to Partnership Facilitators, Program Implementation and country office as a subject matter expert in CIV.

Qualification:

* Bachelor's degree is required, with a preference towards field-related Administration, Accounting or Management.

* Minimum 3 years NGO experience and/or 3 years of administrative experience.

* Fluent in written English.

* Ability to network and collaborate with others.

* Customer service orientation.

* Excellent communication skills with an emphasis in technical writing.

* Ability to monitor and analyze large amounts of information and data.

* Subject Matter Expert in Development field with the ability to assist, support and train others in CIV processes and issues.

How to Apply:

Please put your current and expected salary & benefits in the CV and send your application letter & CV to HRD email: recruitment@ id.ci.org. Please put the code of position applied in the subject of your e-mail and Please do not send any document of more than 1 MB.
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Caritas Zwitzerland - Engineer Administration

Engineer Administration in Caritas Switzerland, Meulaboh Office

Requirements:

1. BA Degree in relevant subject.
2. At least 2 years of professional experience in administration and
reporting (preferably with INGO).
3. Excellent in English especially having good grammatical written
English and fluent oral English.
4. IT skill: good ability to use Microsoft Office as Excel/ Word
processing.
5. Strong drafting, organizational and communication skills.
6. Ability to work under pressure, flexibility to adapt to changing
requirements and to work independently while being a strong team player.
7. Highly motivated to work proactively and take on responsibility.

Main tasks of Engineer Administration:

- Administration of all documents concerning the construction
department

- Attending weekly site meetings with contractors and writing
their minutes

- Drawing up several letters to contractors and local
authorities according to the superiors input

- Translator for expats in meetings and of incoming letters

- Preparing biweekly reports with the progress of the entire
construction department

- Follow up administrative progress ongoing, particularly in
information given to a third party

- Support the superior in his/her tasks

- Open minded for further assignment if required

All candidates are kindly requested to specify their availability date
in the application form. Please note that only short listed candidates
will be contacted. Deadline: 21st of July 2008.

Start working : as soon as possible

Interested candidates are invites to submit their application letter
and CV to rhuth@caritas. ch cc.artha.siahaan@ gmail.com
or
Caritas Switzerland
Office Jl. Teuku Nyak Arief No 6 Ujung Kalak, Meulaboh with attention to
Ralf Huth (Site Manager).


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French Red Cross - Administration

Department :

Administrative department

Position title :

Head of Sub-Delegation Secretary Assistant - Nias

Reporting to :

Head of Base/Administrator

Purpose :

Providing administrative support to the Head of base and program
coordinators

Duties and Responsibilities

1/ Welcome people and manage communications:

* Welcome Head of base visitors, make them wait till their correspondent can attend them, warn the correspondent that they have visit,
* More generally, managing all incoming and outgoing phone calls for Head of base, fax, email, letter, packet and forward it to the Head of base.

2/ To support the Head of Base, and CRF delegates and local staff:

* Assists Head of base during meetings with partners and other Stakeholders to Nias Rehabilitation;

* Assists Head of base in Human Resources exit strategy;

* Provides written translations (English or Indonesian) of work-related documents in typed form;

* Provides oral translations for the Head of base during meetings;

* Provides synthesis of press articles for the Head of Base;

* Drafts and types correspondence for the Head of Base, Rehabilitation and Watsan coordinators;

* Drafts letters and other correspondence as required in both English and Indonesian;

* Performs general office/secretarial/ filing duties autonomously;

* Managing Head of base files and enriches it (see note at the bottom).

* Be able to respond to any inquiry from Head of Base or delegates and local staff regarding phone numbers, addresses and services in Nias or Indonesia.

* Acts as a focal point when explanations of Indonesian or English documents are needed by any staff member;

* Acts as a focal point for Head of Base confidential translations.

3/ Keep a record of Nias contacts

* Updates FRC Nias contact lists

4/ Various

* Make photocopies
* Make translations
* Do any other duty at demand of the base coordinator and of the head of mission.

Qualifications

* Working knowledge of Microsoft Office, especially WORD and EXCEL
* Ability to perform task on the deadlines
* Experience of working with International NGO or agency
* Excellent working knowledge of English
* Strong interpersonal skills, including diplomacy
* Capacity to keep confidential information
* Previous experience with Red Cross PNS is an asset
* Previous experience in Nias and knowledge of Nias Language is an asset

Please send the application in English under reference "Sec40 FRC" at the
latest on July 14tth 2008:

- By email to crf.indo.recruitmen t@gmail.com ( word document)

- By mail to FRC Office Jl. Mojopahit No.69C Medan-20153 or

- Hand delivery to French Red Cross Jl. Pelut Binaka Km. 9 No. 12 Ononamalo - Nias

Only short listed candidates will be called for further recruitment process.
Interested candidates are encouraged to apply as soon as possible.

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RTI International - Senior Administrator

RTI International, a leading international consulting firm, is seeking a highly qualified and motivated Senior Administrator for its Aceh Regional Office of the Local Governance Support Program (LGSP) funded by USAID with other international partners. LGSP provides customized capacity-building support to local governance stakeholders, including provincial and local governments (kota/kabupaten), local legislatures (DPRDs), civil society organizations and media in more than 45 districts and cities in 6 provinces of Indonesia. LGSP staff based in the 6 Regional Offices and the National Office in Jakarta work together to meet LGSP¢s core objective of expanding participatory, effective and accountable local governance.

The Senior Administrator supervises the administration and finance team in the Banda Aceh Regional Office and ensures the integrity of all administrative, financial, human resource, logistical and procurement practices in compliance with USAID and other donors for the LGSP offices in Banda Aceh, Meulaboh and Lhokseumawe.
The Scope of Work and qualification requirements for the position are available at our website: www.lgsp.or.id. Previous USAID or World Bank project experience is preferred. A competitive salary and benefits package will be offered to the successful candidate. Applications will be treated confidentially and selection will be competitive. Only short-listed candidates will be contacted.
Please send your application letter and detailed CV also contact information before July 14, 2008 to: e-mail: recruitment@lgsp.or.id

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British Embassy Jakaarta - Administrative Assistant

The British Embassy in Jakarta is looking for an administrative assistant to work in the Political Section on a fixed term three-month contract. The job will involve maintaining a database of contacts, arranging meetings with outside contacts, drawing up programmes for visitors and other administrative duties as required.

The ideal candidate will speak fluent Bahasa Indonesia and English, work well as part of a small team, have plenty of initiative, and be able to work under pressure at times. He or she will need to be IT literate.

The contract is only for three months with no extension, from early August to early November 2008. The position will be an excellent opportunity to gain experience of working in a high-profile section of a large Embassy, and to make contacts. The salary scale for the position starts at Rp4.5m a month.

Applicants should send a CV (no more than two pages) and a covering letter (no more than one page) to jakpolan@fco. gov.uk by Friday 11 July 2008.
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ACF - Administrative Assistant

Action contre la Faim (AcF) is a non-governmental, non-political and non-profit making humanitarian organization. In Indonesia , its projects address the areas of water and sanitation, food security, and disaster preparedness. Activities including repair and construction of infrastructures, construction of showers and latrines, hygiene education, distribution of farming and fishing equipment, support to income-generating activities, and socioeconomic and environmental impact studies.

If you are dynamic and professional person, we are offering you a unique opportunity to develop your skills in a multicultural environment:

Deadline for submission of applications:

*Terms of Reference*

Post Code:
RJA 11/HR/ADMIN/VII/08

Post Title:
*ADMINISTRATIVE ASSISTANT*

Location/Duty Station:
Soe, NTT

Closing Date:
10 July 2008

Contract:
Determined – 1 year

*Responsibilities:*
- Ensure the management of the base’s administration department which
include finance, human resources and secretarial task.

- Responsible for accounting and respect with ACF finance and purchasing
procedures ( manage and arrange daily cash flow and bank transaction to
ensure daily fund availability)

- To assist the Logistician Administrator in the human resources
management ( to prepare the job contracts / Job descriptions, to follow
up the expiration date of the contracts of ACF staff on the base, to
prepare salary slips and organize the payment)

- To assist for secretarial and translation task ( to make photocopies,
translate document, to book and issue the flight tickets, to make hotel
reservation for the staff )

- To assist Logistician Administrator in the management of Expatriates
on the base ( follow up the deadline of validity of visa and passport
for expatriates in the base )

- Classify all accounting, legal and human resources documents (
Accounting document, staff files, rental contracts, Donor contracts and
ACF partnership documents locally /MOU)

*Required Qualification / Skills* :

- Accounting or Administration background with proffesional experience
in Human Resources Management

- Good Knowledge of accountancy

- Good knowledge of English

- Computer Skills (Excel)

- Sense of confidentiality, organized

- Accurate, honest, rigorous, flexible.

Interested and qualified applicants are encouraged to apply* *and should submit a one-page cover letter stating current and expected salaries, updated CV in English and latest photograph, together with complete contact details of two professional referees (if possible) as attachment to:

acfrecruitment@yahoo.fr

(Please put the Post Title + your name in the email subject)

Only short-listed candidates will be contacted.

All ACF members are committed to respect the 6 leading principles of the organization: independence, non-discrimination, free and direct access to victims, professionalism and transparency. ACF is an equal opportunity employer. The position is equally open to suitable qualified male and female applicants.
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Medical Team International - Various Positions

Medical Teams International is a non-profit organization, which serves to bring aid and medical care to those in need worldwide. We are looking for people who are skilled, passionate, determined and experienced for the positions below :

FIELD ACCOUNTANT (Code : 01-FAcc)

Duty Station : Lolowa'u - Nias Selatan, Nias

Classification : Employee, Grade 3
Estimate Starting Date : 16/07/08

Project Period : 1 (one ) year

Direct Supervisor : Project Manager
Technical:

a.. Prepare, record and process accounts payable, cash disbursements and cash receipts to be reviewed by the Project Manager.
b.. Process vendor invoices and correctly match with supporting documents.
c.. Ensure accuracy of invoices and work with vendors/staff to make necessary and appropriate changes.
d.. Issue timely payments to vendors.
e.. Process all cash advance requests and employee expense reports.
f.. Perform weekly counts of cash-on-hand, with Administrative Coordinator or Project Manager, reconcile to Simply Accounting records.
g.. Prepare banking documentation (deposit/withdrawal slips) and reconcile all project bank accounts on a monthly basis.
h.. Assure compliance with local government and agency regulations.
i.. Assist Program staff with annual budget preparation, monthly budget-to-actual analysis, and reporting requirements.
j.. Assist Project Manager with monthly cash flow analysis and cash requirements; request drawdown of funds from Country Office
k.. Assist Country Office Finance Department staff with year-end financial audit.
Administrative:

a.. Ensure the implementation of finance policies, procedures, and systems are complied with financial and accounting regulations.
b.. Liaison with sub-recipient organizations and partners regarding financial accounting, reporting and regulations, advising as needed.
Reporting:

a.. Prepare monthly financial reports for accuracy and furnish to the Project Manager and Country Office Finance Department.
General:

a.. Provide financial training to local partners and project staff, as needed.
b.. Perform any other duty as requested by the Finance Manager.


LOGISTICIAN (Code : 02-LG)

Duty Station : Lolowa'u - Nias Selatan, Nias

Classification : Employee, Grade 3
Estimate Starting Date : 16/07/08

Project Period : 1 (one ) year

Direct Supervisor : Project Manager
Technical:

a.. Implement and maintain standard logistics and procurement procedures in the project site.
b.. Collect/gather price quotation from the supplier for the procurement proposes.
c.. Receive, check, and forward the vendor invoices to be processed by the accountant.
d.. Ensure the proper use of the MTI properties, equipment, and transport when they are assigned for the project.
e.. Organize the project transportation. This includes daily scheduling and maintenance of the MTI's vehicles.
f.. Ensure the security on the project site. Develop and maintain daily schedule for the security staff.
Administrative

a.. Work with Country Office Administrative Department to maintain computer application records, ensure licensing compliance.
Reporting

a.. Report on logistic and procurement to the administrative coordinator.
General

a.. Cooperate and coordinate with all project staff to ensure good internal communication and subsequent high quality project selection, implementation and management.
b.. Perform any other duty as required by the supervisor


FIELD ADMINISTRATION (Code : 03-FAdm)

Duty Station : Lolowa'u - Nias Selatan, Nias

Classification : Employee, Grade 3
Estimate Starting Date : 16/07/08

Project Period : 1 (one ) year

Direct Supervisor : Project Manager

Technical:

a.. Bring support to the Project Manager and Country Office with regards to administrative issues.
b.. Help plan and control budgets for contracts, equipment and supplies.
c.. Monitor the facility at project level to ensure that it remains safe, secure, and well-maintained.
d.. Acquire, distribute and store project supplies.
e.. Manage clerical and administrative personnel.
f.. Maintain the maintenance and repair office machinery and equipment.
g.. Manage the leasing of facility space.
h.. Handling petty cash.
Administrative:

a.. Ensure proper financial control and management according to the budge guidelines provided by MTI.
b.. Ensure maintenance of office administrative documentation as required by Project Manager of Country Office.
c.. Follow all MTI protocols and regulations according tot guidance provided by direct supervisor.
d.. Immediately report any security issues which concern MTI staff or equipment to Project Manager or Country Office.
Reporting:
a.. Complete monthly progress reports as required by Project Manager and submit reports in a timely manner.
b.. Assist MTI management with any request for information or data regarding program expansion or development.
General:

a.. Cooperate and coordinate with all project staff to ensure good internal communication and subsequent high quality project selection, implementation and management.
b.. Perform any other duty as requested by the Project Manager.
HOW TO APPLY

Applicants should send a cover letter in English stating why you feel you would be good in this position and demonstrating how you meet the selection requirements, along with current curriculum vitae to: hr@mti-indonesia. org by put the position code in the subject heading. Please note only short listed candidates will be contacted. Applications close on 8th July 2008.
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SCUK - Field Administration Assistant

JOB VACANCY

Save the Children (SCUK) is a leading international NGO working to create a better world for children. We are seeking experienced national staff to work for a primary education project in NTT funded by AusAID as part of the Australian Government’s official overseas aid program. The following position available:

FIELD ADMINISTRATION ASSISTANT
(Code: FAA-NTT, 1 post based in Kupang)
The Field Administration Assistant reports to the Office Manager and is responsible for implementing and undertaking administration functions in the Kupang office and to ensure optimum support to the teams in the other offices in NTT.

MAIN DUTIES:
· Perform reception functions, including answering the telephone and welcoming visitors to the field office.
· Arrange and distribute all incoming and outgoing correspondence.
· Arrange for hotel accommodation as needed.
· Manage updates to contact lists, visitor’s briefing memos, resources, etc.
· Coordinate booking and purchasing of plane tickets for staff.
· Take meeting minutes and coordinate the distribution of meeting minutes and memos as appropriate.
· Coordinate the purchasing of office equipment and stationary for the Kupang office.
· To arrange payment for domestic staff and monthly office and expatriates’ houses bills then record it in a log book
· Distribute telephone and hand phone monthly bills to all staffs to pinpoint personal calls and issue the invoices
· Other duties as assigned.

REQUIREMENTS:
Education and Experience Background:
§ Bachelor degree in administration/ secretary/ finance/accounti ng or any other social science
§ Minimum of 2 years of experience in administration or related field with INGO
§ Good understanding of English and computer/internet
§ Ability to work with minimum supervision
§ Good sense of prioritisation and conscious about meeting deadlines
§ Understand impact of conflict and natural disasters on children and communities

Please send application stating relevant experience, code along with CV to the postal or email address below by 06 July 2008.

Human Resources Department
e-mail : hrdntt@gmail. com
Jalan Sam Ratulangi V. No.5 Oesapa Kupang, NTT

All recruitment practices and procedures reflect Save the Children UK’s commitment to protecting children from abuse.

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Yayasan Emanuel - Office Administrator

Job Vacancy – URGENT!
Position open: Office Administrator - Jakarta

The position of Office Administrator of the Yayasan Emmanuel Water Program will be responsible for key organizational administration, and for supporting the Manager in managing finances, grant-writing and reporting tasks.

To learn more about our organization, please visit www.yewaterprogram.org


Job Description
Report to: YE Water Program Manager
Start date: July 1, 2008 (flexible)
Gross Salary: Rp.2,700,000 (negotiable; depending on applicant qualification)
Note: During probation period salary will be paid 80% and subject to
government tax
Work hours: 08:00 – 15:30, Mon – Sat (plus 2 days holiday per month)
Base location: Jakarta (Pondok Indah)


Tasks:
This job entails a wide variety of tasks including, but not limited to the ability to undertake:
1. Efficient Financial and Resource Management (40%):

Pay invoices and receive receipts, efficiently enter transactions into our accounting system, and prepare monthly budgets;
Regularly monitor and report on income and expenditure to Manager;
Update and maintain filing system and inventory.
Liaise with our bank, suppliers, etc. to arrange and execute logistics.
2. Communication and Fundraising (30%):

Manage the production of monthly newsletters, website updates, and other communication materials
Translate documents in English- Indonesian;

Assist Manager to prepare applications for grants, sponsorship and donations;

Assist Team to communicate effectively with sponsors, donors, supporters, volunteers, other NGO’s, government and our communities; inclusive of preparing professional conference presentations
Assist Team in planning major events with our communities.
3. General Office Management (20%):

Answer phone and send faxes;
Ensure office’s operation is organized, functional, hygienic and tidy;
Maintain office equipment inventory;
Organize efficient and timely repairs and updates for technologies and other office resources; inclusive of ensuring data back-ups.
4. Organizational Monitoring, Reporting and Improvement (10%):

Ensure daily operational reporting is undertaken by team members;
Note decisions and actions arising from daily team meetings and weekly progress review meetings;
Assist the Manager to monitor progress in achieving Strategic Plans targets, and prepare Quarterly and Annual Reports to the Board.
5. Any other reasonable request from the Program Manager.



Person Qualifications
The following criteria describe the preferred applicant specifications:
- Minimum Diploma D3 in related degrees (S1 is desired)
- proficient in speaking and writing English
- experience in office administration, and staff supervision (log./proc.)
- commendable initiative, independence, integrity, and reliability
- ability to work collaboratively in a small team
- proficient in Microsoft Word, Excel, PowerPoint, and Internet
- flexible schedule
- understanding and sensitivity of social and cultural diversities.

How To Apply:
If you are interested in applying for the YE Water Program Office Administrator position, please send below:
a) cover letter describing on below:
- What motivate you to join YE water program
- How you find yourself to join our team in a permanent contract (stay long term)
- Please elaborate the kind of ability that you can contribute to the team
b) your current CV

to Eka Setiawan at ekasetiawan@yahoo.com the latest on Wednesday, 25th June 2008.

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Menjangan Sakti - Admin Gudang

Menjangan Sakti, perusahaan trading Bahan Kimia di Jakarta, membuka
lowongan untuk posisi:

ADMIN GUDANG

Untuk penempatan di Pulo Gadung

Deskripsi Pekerjaan:
- Membantu stock opname

- Monitoring in-out stock

- Pembuatan report warehouse (administrasi)

- Membuat MR

- Melakukan aktivitas admin di Oracle

- Membantu proses loading & unloading

Persyaratan:

- Laki-laki Min. D3

- Bersedia kerja Overtime – Sabtu dan Minggu
konsekuensi utk masuk kerja sesuai dgn tuntutan tugas

- Bisa Komputer (ms office)

Kirim lamaran dan CV ke:

recruitment. group@mensa. co.id

(harap tuliskan ADM-G di Subject email)
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WPF - Finance & Administration Assistant

Finance & Administration Assistant
(Based in Jakarta)

The World Population Foundation (WPF), a Dutch NGOs working to improve sexual and reproductive health, is seeking for a hardwork candidate to work as a Finance & Administration Assistant (FAA). Reporting directly to the Finance & Administration Manager (FAM), the FAA will have the following responsibilites:


A.Administration and Management

1.Correspond with internal and external parties, via email, fax, and related communication means, with high accuracy in typing and spelling.

2.Assist in receiving, screening, logging and routing correspondence and maintaining follow-up system for the Country Representative (CR), FAM, and other Project Staff.

3.Creating and maintaining office filing system and equipment record system
•WPF filing system: maintain general files, secure all files keep file updated at least on a weekly basis and arrange WPF office housekeeping matters.
•Maintain and control stock of WPF forms, office stationery and supplies; prepare, maintain, update and keep equipments records of WPF expendable and non-expendable properties.
•Ensure adequate and timely availability/procurement of office supplies and consumables
•Keep records and lists of equipments up to date and take a code for the each goods.

4.Maintain Communication, library and data system:
•Operate electronic mail, fax and other network functions; make photocopies.
•Regularly update lists contacts and WPF partners: names, addresses, telephone numbers and e-mail/web-site, including WPF personnel.
•Place and screen telephone calls and answer queries with discretion.
•Assist in distribution of WPF publications and information materials.  Keep records and lists of these materials up to date.
•Maintain and keep records of WPF library
•Assist in translating simple-text documents from English to Indonesia and vice versa.

5.Responsible for the office maintenance and day to day operation

6.Ensure that the office and its equipment are in good condition and kept clean and secure. Arrange for maintenance and repair as necessary.

7.Provide assistance to the CR, FAM and other Project Staff in administrative support

8.Make arrangements for travel and accommodation for office staff, visitors, and WPF partners, both within Jakarta and outside of Jakarta, as well as international travel.

9.Assist the Project Managers in making arrangement for appointments and meetings with external parties, arrangements for meetings.

10.In collaboration with the FAM and Project Staff, assist in planning events:  organize WPF Guest visit, Workshop, official trips, special meeting and/or review sessions, prepare itinerary, briefing materials for WPF guests, provide administrative support services to WPF seminars/ workshops/meetings in the office and collate materials for the meeting organized outside the office.

11.Perform other function-related duties as needed by the office.

B.Finance

1.Maintain petty cash records for WPF office in Jakarta

2.Monitor and purchase supplies for the office

3.Arranging and executing payment to external parties and/or suppliers with FAM verification and approval of CR (or her person in charge)

4.Entry daily petty cash transaction to template journal

5.Maintain all finance related records and documents and filing in organized manner and accurately


QUALIFICATIONS REQUIRED
1. A minimum diploma (D3)/bachelor's degree from accredited university
2. Experience in office administration, secretarial, management, and petty cash handling      and    reporting, is preferable
3. Excellent communication skills in written and verbal English and Indonesian
4. Excellent interpersonal skills in a cross-cultural setting
5. Computer literate
6. Good skills in team building and taking initiative
7. Honest and good personality
8. Responsibility and the ability to be self-directed
9. Willingness to work hard

Please send your application with a cover letter, CV, salary history, and the names of at least two references who can speak to your professional qualifications, before 23 JUNE 2008 by email to:     deasy.putri@wpfindonesia.org
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World Relief - Human Resources and Liasion Officer

World Relief is a USA relief and development charity working with Local partners in over 70 countries to bring help and hope to communities in need.

Our HR Team is looking for candidate as listed below:

Job Description

Effective Date: July 2008
Job Title: Human Resource and Liaison Officer
Job Title of Immediate Supervisor: Support Manager
Work Location: Jakarta

SPECIFIC JOB DUTIES:

•Recruiting staff : this includes developing job description,preparing advertisement, checking applications form, short listing, interviewing and selecting candidates;
•Developing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
•Contract Management
•Interpreting and advising on employment legislation;
•Employee orientation, development, and training;
•Serve as a link between management and employee by handling questions, interpreting and administering contracts and helping resolve work-related problems.
•Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
•Advising regarding, applying for, process and obtain all necessary visas for expatriates. Document these procedures
•Develop and maintain line level relationships with government entities. Acquire information of relevance to World Relief operations in Indonesia, and report the same to the Country Director in a timely fashion. This includes knowing and tracking
registration and reporting requirements of the government
•Similarly, work with the Country Director directly in relations with ministry partners and international agencies, and develop line level functional relationships as appropriate.
• Other HR Projects : conduct several project such as Training Needs Assesment, Training & Development, Company Regulation Review, SOP/Manuals, HR Budgeting perpogram/project or annual)HR strategy,etc.
•Other tasks as assigned from time to time by the supervisor
• Minimum 3 years experience

Applicants must show that they have the necessary skills and experience relevant to the advertised vacancy. In order to apply for the following posts, please e-mail : c_silitonga@ telkom.net
Closing date : June 20, 2008

Succesful applicants will be contacted for interview and fill Application form. Due to administration time and costs, candidates not short-listed will not be contacted.
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IFRC - Various Positions

IFRC is currently looking for a qualified and committed candidate to fill the following positions on a fixed term contract basis :

1. Payroll Officer (PO)
Location : Based in Jakarta, Indonesia
Reports to : Finance and Admin Coordinator
Start Date : Immediately
Duration : One year (with possible extension)

Purpose of the Post:

The Payroll officer will be responsible, under the overall control of the Finance and Admin. Coordinator, to assist the Finance and Admin. Coordinator in installing payroll software to ensure employee receive monthly salary in timely manner and all Government and social obligations are complied with on time through an effective payroll system.

Key Tasks and Responsibilities :

 To prepare and manage monthly payroll account.
 To liaise with the filed offices to cross check and verify
the correctness of the data before the payment.
 To address the queries received from field offices.
 To work in close collaboration with HR Department.
 To check and prepare overtime sheet.
 To prepare and distribute salary slip (including overtime).
 To prepare and report tax art.21 on monthly/annual basis.
 To prepare and manage pension fund including report to Jamsostek.
 To prepare letter for bank for transferring salaries into
individual bank account.
 To do monthly reconciliation and report.
 Any other duties assigned by the Finance and Admin. Coordinator
as required.

Requirements :

• Professional /academic qualification in finance or accounting
(min. graduation degree in commerce)
• 3 years work experience directly related to payroll management
• Experience of local commercial & contractual systems

Skills / Knowledge :

 Advanced skills in computers (Windows, spreadsheets, word
processing and accounting packages)
 Knowledge and experience of payroll software
 Experience of and ability to use manual accounting systems
 Skills in training and developing staff
 Team Player

2. Finance Assistant (FA)
Location : Based in Jakarta, Indonesia
Reports to : Finance and Admin Coordinator
Start Date : Immediately
Duration : Six Month

Purpose of the Post:

The Finance Assistant will be responsible, under the overall control of the Finance and Administration Coordinator, to effectively support with the general administrative work in Finance Unit, provide secretarial support to Finance and Administration Coordinator and other support tasks as required.

Key Tasks and Responsibilities :

• Integration of document from sub-offices into Delegation’s
account files
• Packaging of monthly field returns (original documentation) for
submission to Kuala Lumpur and creation of duplicate files for
retention within the delegation.
• Arranging the copies of documents to attach with the Invoices
raised for reimbursement of expenses incurred by Federation on
behalf of PNSs.
• Preparing the recapitulation of hotel bills, air tickets, and
mobile phone bills for processing payments on monthly basis.
• Participate in month end verifications and preparation of “Main
File”
• Data Entry of approved documents into CODA
• Filling Accounting documents in accordance with IFRC filling
system
• Providing secretarial support to Finance and Administration
Coordinator
• Coverage for Staff absence, as assigned
• Any other duties assigned by the Finance and Administration
Coordinator as required.

Requirements :

• University Degree
• 1 year work in a similar position will be an advantage

Skills / Knowledge :

 Basic MS-Window Software applications
 Ability to learn new software i;e; MS Access
 Team player

Please Notice: Applications (cover letter and resume) should be sent to ifrc.recruitment@ gmail.com quoting the Ref Code as the subject of the email and indicating the job title on the covering letter and the attachment should not exceed 200 Kb. Only complete applications in English will be accepted and only short-listed candidates will be notified. Applications must received by Sunday, June 22nd, 2008
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PT. DHL - Property & Office Administration Manager

PT Birotika Semesta (DHL)

DHL is the global market leader of the international express and logistics industry, specializing in providing innovative and customized solutions from a single source.

DHL offers expertise in express, air and ocean freight, overland transport and logistics solutions, combined with worldwide coverage and an in-depth understanding of local markets. DHL's international network links more than 220 countries and territories worldwide. Over 170,000 employees are dedicated to providing fast and reliable services that exceed customers' expectations.

DHL Express has been operating in Indonesia since 1973. Beginning in 1982, DHL's operations in Indonesia have been carried out by PT. Birotika Semesta. Today, PT Birotika Semesta/DHL Express is the largest air express company in Indonesia, with 90 outlets, 740 employees and is supported by a fleet of 300 vans equipped with radio communications. DHL Express not only delivers documents, packages and freight, but also provides value-added services to its customers through a variety of logistic solutions.

DHL is 100% owned by Deutsche Post World Net.


Property & Office Administration Manager
(Jakarta Raya - Jakarta)

Closing Date: 04 - 07 - 2008

Responsibilities:

Property and Office Administration : Provide an efficient administration structure. Provide and maintain suitable operational and office facilities in compliance with local statutory requirements in a cost effective manner (such as Factory Acts). Provide and maintain a fleet of vehicles in operational readiness in compliance with internal fleet guidelines and local statutory requirements. Manage property, vehicles and other leasing agreements. Monitor and audit supplies activity in order to ensure compliance with company policy. Manage the storage and stock levels of consumable items to deliver a cost effective and timely manner.


Administration Reports : Ensure accurate and timely preparation of administration reports and relevant analyses, interpretation, evaluation and recommendation of appropriate strategies.


Internal Controls : Plan, organise and maintain cost effective internal control systems, processes and policies. Work with Information Services to improve administration practices, procedures, processes and policies. Process invoices in line with country account payment policy to ensure the maintenance of effective partnerships. Manage supplies and RFQs and to enhance both the business cost position and the quality of purchases.
Requirements:

Degree in Administration/Property Management or equivalent (preferable).
5-7 years experience in property & office administration.
At least 3 years managerial experience, preferably in a medium to large organisation.
Ability to work with subordinates and senior management.
Excellent Communication skills in English, spoken and written.
Software skills (Word, Excel, PowerPoint, etc.)
Project management skills.

Send your CV to
resourcing.id@dhl.com