French Red Cross - Administration

Department :

Administrative department

Position title :

Head of Sub-Delegation Secretary Assistant - Nias

Reporting to :

Head of Base/Administrator

Purpose :

Providing administrative support to the Head of base and program
coordinators

Duties and Responsibilities

1/ Welcome people and manage communications:

* Welcome Head of base visitors, make them wait till their correspondent can attend them, warn the correspondent that they have visit,
* More generally, managing all incoming and outgoing phone calls for Head of base, fax, email, letter, packet and forward it to the Head of base.

2/ To support the Head of Base, and CRF delegates and local staff:

* Assists Head of base during meetings with partners and other Stakeholders to Nias Rehabilitation;

* Assists Head of base in Human Resources exit strategy;

* Provides written translations (English or Indonesian) of work-related documents in typed form;

* Provides oral translations for the Head of base during meetings;

* Provides synthesis of press articles for the Head of Base;

* Drafts and types correspondence for the Head of Base, Rehabilitation and Watsan coordinators;

* Drafts letters and other correspondence as required in both English and Indonesian;

* Performs general office/secretarial/ filing duties autonomously;

* Managing Head of base files and enriches it (see note at the bottom).

* Be able to respond to any inquiry from Head of Base or delegates and local staff regarding phone numbers, addresses and services in Nias or Indonesia.

* Acts as a focal point when explanations of Indonesian or English documents are needed by any staff member;

* Acts as a focal point for Head of Base confidential translations.

3/ Keep a record of Nias contacts

* Updates FRC Nias contact lists

4/ Various

* Make photocopies
* Make translations
* Do any other duty at demand of the base coordinator and of the head of mission.

Qualifications

* Working knowledge of Microsoft Office, especially WORD and EXCEL
* Ability to perform task on the deadlines
* Experience of working with International NGO or agency
* Excellent working knowledge of English
* Strong interpersonal skills, including diplomacy
* Capacity to keep confidential information
* Previous experience with Red Cross PNS is an asset
* Previous experience in Nias and knowledge of Nias Language is an asset

Please send the application in English under reference "Sec40 FRC" at the
latest on July 14tth 2008:

- By email to crf.indo.recruitmen t@gmail.com ( word document)

- By mail to FRC Office Jl. Mojopahit No.69C Medan-20153 or

- Hand delivery to French Red Cross Jl. Pelut Binaka Km. 9 No. 12 Ononamalo - Nias

Only short listed candidates will be called for further recruitment process.
Interested candidates are encouraged to apply as soon as possible.

