ACF - Administrative Assistant

Action contre la Faim (AcF) is a non-governmental, non-political and non-profit making humanitarian organization. In Indonesia , its projects address the areas of water and sanitation, food security, and disaster preparedness. Activities including repair and construction of infrastructures, construction of showers and latrines, hygiene education, distribution of farming and fishing equipment, support to income-generating activities, and socioeconomic and environmental impact studies.

If you are dynamic and professional person, we are offering you a unique opportunity to develop your skills in a multicultural environment:

Deadline for submission of applications:

*Terms of Reference*

Post Code:
RJA 11/HR/ADMIN/VII/08

Post Title:
*ADMINISTRATIVE ASSISTANT*

Location/Duty Station:
Soe, NTT

Closing Date:
10 July 2008

Contract:
Determined – 1 year

*Responsibilities:*
- Ensure the management of the base’s administration department which
include finance, human resources and secretarial task.

- Responsible for accounting and respect with ACF finance and purchasing
procedures ( manage and arrange daily cash flow and bank transaction to
ensure daily fund availability)

- To assist the Logistician Administrator in the human resources
management ( to prepare the job contracts / Job descriptions, to follow
up the expiration date of the contracts of ACF staff on the base, to
prepare salary slips and organize the payment)

- To assist for secretarial and translation task ( to make photocopies,
translate document, to book and issue the flight tickets, to make hotel
reservation for the staff )

- To assist Logistician Administrator in the management of Expatriates
on the base ( follow up the deadline of validity of visa and passport
for expatriates in the base )

- Classify all accounting, legal and human resources documents (
Accounting document, staff files, rental contracts, Donor contracts and
ACF partnership documents locally /MOU)

*Required Qualification / Skills* :

- Accounting or Administration background with proffesional experience
in Human Resources Management

- Good Knowledge of accountancy

- Good knowledge of English

- Computer Skills (Excel)

- Sense of confidentiality, organized

- Accurate, honest, rigorous, flexible.

Interested and qualified applicants are encouraged to apply* *and should submit a one-page cover letter stating current and expected salaries, updated CV in English and latest photograph, together with complete contact details of two professional referees (if possible) as attachment to:

acfrecruitment@yahoo.fr

(Please put the Post Title + your name in the email subject)

Only short-listed candidates will be contacted.

All ACF members are committed to respect the 6 leading principles of the organization: independence, non-discrimination, free and direct access to victims, professionalism and transparency. ACF is an equal opportunity employer. The position is equally open to suitable qualified male and female applicants.
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Oic Alliance - Media Ciommunication Specialist

The OIC Alliance, providing support for the children affected by the tsunami
disaster is currently seeking an experienced individual to join our team for
the following position

Position : Media Communication Specialist
No of Hired : 1 Person
Type of contract : Fixed term
Duration of contract : 12 months

Main duties :

1. Liaise with public media (electronic and paper based media) to publish
the program of the organization
2. Conceptualize the publication of the organization program to the
public media
3. Plan and develop communication strategies according to the
organization policies
4. Prepare and track the promotional support item of the organization
program
5. Promote complete information flow within the organization and build
positive media & public relations
6. Maintain the image of the organization program as well
7. Involve in program launches & prepare the plan of the program
publication

Key requirements :

1. Diploma degree in Communication field or Social Science, Bachelor's
Degree in Communication field or Social Science will be preferable

2. Minimum of 2 years undertaking communication and publishing functions
especially in international organization.

3. Good knowledge of graphic design computer operations, internet and MS
Office Programs (especially having excellent knowledge on Corel Draw, Adobe
Photoshop and Power Point).

4. Very good communication skills and very good in spoken and written
English language skill as well as Indonesian language

5. Having respect of Syariah Laws inside and outside the office and
preserving the respect of Islamic Culture.

Personal skills

- Be able to work in a team environment.
- Willing to work hard and under pressure.
- Achievement of excellence.
- Highly motivated and initiative; Self management / development
- Fast learning with minimum supervision.
- Highly responsible, reliable and punctual.

Please send your complete resume including your latest photograph to :

Email : hr@oicalliance.org or

HR Department of OIC Alliance
Jl Peurada Utama Amba No. 105 Lamgugob
Banda Aceh – 23115
Telp. (0651) 755 17 26
Fax. (0651) 755 17 25

APPLICATION MUST RECEIVED BY *MONDAY, 30th JUNE 2008*

ONLY SHORTLISTED CANDIDATE WILL BE NOTIFIED
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CARE - Senior Site Engineer Watsan Infrastructure

CARE International Indonesia, an international Non-Government Organization, is implementing Recovery Programme in the Tsunami hit areas of Banda Aceh, Aceh Besar and Simeulue. The programme aims to rehabilitate tsunami affected population of the three districts. CARE International Indonesiais presently seeking the following positions to be based in Banda Aceh and Aceh Besar:

SENIOR SITE ENGINEER, WATSAN INFRASTRUCTURE (1 POST)

JOB SUMMARY:

The Senior Site Engineer of WATSAN project is solely responsible for technical supervision of civil work and piping of WATSAN infrastructure project. The activities includes- supervision of lay out and site work, detailed engineering drawings (technical specification, drawings and BOQ), ensuring application of design/drawings, ensure standardized implementation, quality control, progress reporting and coordination with site staff of contractor. Should report on any variations.

Responsibilities and Task:
· Ensure technical support for WATSAN Infrastructure project.
· Supervise, control and support the winning contractor for implementation of WATSAN components in the field to ensure the standardized implementation.
· Responsible for review of BOQ and make sure that the BOQ is competitive.
· Supervise for intake civil construction work and piping network activities.
· Supervising working make sure that is same like approved drawing and specification and reporting day to day.
· Quality control for every material to make sure that is same like specification and quantity.
· Develop a weekly report to the supervisor on the progress made and potential problems.
· Conduct any other duties that may reasonably be assigned inline with the position.

Reporting to the APM of WATSAN Infrastructure, this position will require 90% time in the site for detailed supervision of work.

SKILLS AND QUALIFICATIONS:

· At least 3 years of experience in construction and civil work.
· University degree in civil engineering.
· Excellent public communication and motivation skills.
· Excellent to negotiate with vendor and Contractor
· Agreed to work under pressure
· Computer skills (Microsoft: Word, Excel, and Outlook)
· Familiar with AutoCAD and Project Design
· Proficiency in Acehnese and Indonesian language, with basic English.
SENIOR SITE ENGINEER INFRASTRUCTURE (1 POST)


Responsibilities and Task:

The successful applicant will have the following responsibilities and core job descriptors. The successful candidate will report to the Field Manager.

· Report to the Field Manager on all matters relating to the infrastructure engineering components of CARE¢s construction program.
· Work closely with Design operation Team.
· Knowledge of contract management, tendering and contract award.
· Able to deal with contractor at site and lead the construction work independently for smooth running of construction work for timely completion.
· Prepare technical standards and specifications and maintain and organize records of all construction related drawings, designs, and engineering based contracts.
· Review site planning, construction drawing, BoQs, rate analysis, material requirements, contracts and MoU, monitoring forms and formats for all sites.
· Assist in implementation of CARE¢s consultants¢ recommendation for retrofitting works.
· Knowledge of Quality control and able to implement the quality control strategy on field level to obtain good quality output.
· Having experience on working with community on construction projects.

SKILLS AND QUALIFICATIONS:

· Bachelor¢s Degree in Engineering or related discipline
· Minimum 5 years experience in site based construction, preferably residential / housing / Infrastructure construction.
· High level of understanding in Microsoft office Suite namely, Word, Excel, Outlook, and some experience in Access. Ideally experienced in Microsoft Project.
· High level of communication skills and the ability to communicate in spoken and written English to a high standard considered favourably.
· Prior experience within the NGO environment in Banda Aceh and specifically those involved in construction is essential.

TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae (not more than 200KB), with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and states the applied position in the email subject or on the left hand-side of the envelope.

Please submit your applications before June 28th, 2008 to
CARE International - Banda Aceh, Human Resources Unit

At abdi_akbar@careind.or.id

Or to Abdi Akbar, HRD CII, Jl. Soekarno Hatta Lr H. Binti No. 16, Lamteumen
Banda Aceh

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Yayasan Emanuel - Office Administrator

Job Vacancy – URGENT!
Position open: Office Administrator - Jakarta

The position of Office Administrator of the Yayasan Emmanuel Water Program will be responsible for key organizational administration, and for supporting the Manager in managing finances, grant-writing and reporting tasks.

To learn more about our organization, please visit www.yewaterprogram.org


Job Description
Report to: YE Water Program Manager
Start date: July 1, 2008 (flexible)
Gross Salary: Rp.2,700,000 (negotiable; depending on applicant qualification)
Note: During probation period salary will be paid 80% and subject to
government tax
Work hours: 08:00 – 15:30, Mon – Sat (plus 2 days holiday per month)
Base location: Jakarta (Pondok Indah)


Tasks:
This job entails a wide variety of tasks including, but not limited to the ability to undertake:
1. Efficient Financial and Resource Management (40%):

Pay invoices and receive receipts, efficiently enter transactions into our accounting system, and prepare monthly budgets;
Regularly monitor and report on income and expenditure to Manager;
Update and maintain filing system and inventory.
Liaise with our bank, suppliers, etc. to arrange and execute logistics.
2. Communication and Fundraising (30%):

Manage the production of monthly newsletters, website updates, and other communication materials
Translate documents in English- Indonesian;

Assist Manager to prepare applications for grants, sponsorship and donations;

Assist Team to communicate effectively with sponsors, donors, supporters, volunteers, other NGO’s, government and our communities; inclusive of preparing professional conference presentations
Assist Team in planning major events with our communities.
3. General Office Management (20%):

Answer phone and send faxes;
Ensure office’s operation is organized, functional, hygienic and tidy;
Maintain office equipment inventory;
Organize efficient and timely repairs and updates for technologies and other office resources; inclusive of ensuring data back-ups.
4. Organizational Monitoring, Reporting and Improvement (10%):

Ensure daily operational reporting is undertaken by team members;
Note decisions and actions arising from daily team meetings and weekly progress review meetings;
Assist the Manager to monitor progress in achieving Strategic Plans targets, and prepare Quarterly and Annual Reports to the Board.
5. Any other reasonable request from the Program Manager.



Person Qualifications
The following criteria describe the preferred applicant specifications:
- Minimum Diploma D3 in related degrees (S1 is desired)
- proficient in speaking and writing English
- experience in office administration, and staff supervision (log./proc.)
- commendable initiative, independence, integrity, and reliability
- ability to work collaboratively in a small team
- proficient in Microsoft Word, Excel, PowerPoint, and Internet
- flexible schedule
- understanding and sensitivity of social and cultural diversities.

How To Apply:
If you are interested in applying for the YE Water Program Office Administrator position, please send below:
a) cover letter describing on below:
- What motivate you to join YE water program
- How you find yourself to join our team in a permanent contract (stay long term)
- Please elaborate the kind of ability that you can contribute to the team
b) your current CV

to Eka Setiawan at ekasetiawan@yahoo.com the latest on Wednesday, 25th June 2008.

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ILRI Project - English Indonesian Translator

English-Indonesian Translator – ILRI Project (National)
(Based: Jakarta, Indonesia)
Reports to : ORI HPAI Project Leader
Duration : Up to 15th August 2008
The International Livestock Research Institute (ILRI) is implementing an
Operational Research Project in Indonesia (ORI) to evaluate the effectiveness of
three different methods of controlling highly pathogenic avian influenza. The
methods to be evaluated include preventive mass vaccination against avian
influenza (AI), preventive mass vaccination against AI and Newcastle and culling
with compensation fully provided. The project is being implemented in backyard
poultry systems in close collaboration with the MOA/FAO PDSR Project.
The Project is recruiting an English-Indonesian translator to work with its
international staff in the execution of the project activities. The translator
will be based in Jakarta but will be expected to make frequent field trips to
assist in farmer interviews, consultations with the local authorities or
training workshops. S/he will be supervised by the Project Leader.
Key tasks:

1. Provide accurate simultaneous oral translation from English to Indonesian and
vice versa during field visits, phone conversations, workshops, and other
meetings of the international staff.

2. Assist in internal communication with Indonesia staff as needed.

3. Provide accurate written translation, both to and from English and Indonesian,
of documents: research protocols, training handouts, standard operating
procedures, questionnaires, data entry forms, letters, reports

4. Provide accurate back translation of documents translated by consultants from
Indonesian to English

5. Provide proofreading of translated documents to ensure the accuracy of the
translation and the consistency of the project technical terms used

6. Update glossary of the project technical terms regularly

7. Write a brief summary of any written and oral translations accomplished

8. Coordinate with other members of the Project Team

9. Complete other duties as assigned by the Project Leader
Qualifications:

a. University Degree (S1) Graduate, preferably from language or cultural
department

b. At least 3 (three) years of professional experience in translation or
interpretation work, preferably in project management

c. Excellent written and spoken English and Indonesian

d. Ability to work with individuals from different cultural/national backgrounds

e. Good interpersonal and communication skills

f. Ability to work with minimum supervision

g. Ability to work to tight-deadlines

h. Familiarity with MS Word and tracking changes
Application process:
Applications will be accepted until 19 June 2008. Only short-listed candidates
will be contacted. All correspondence will be held in confidence. A letter of
interest and a curriculum vita should be sent to Ms. Valentina Utari at
V.YulitaDyahUtari@cgiar.org (Please indicate the position in the e-mail subject
line).

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