ILO - Project Officer

Post Title : Project Officer

Project Title : Papua Indigenous
Peoples Empowerment (PIPE) Programme: Reducing Poverty and Strengthening Peace and Development Mechanisms involving Indigenous Peoples in Papua and West Papua – Indonesia

Executing
Agency :International Labour Organization

Duration :The project duration is expected to continue until 31 December 2008 The appointment is for short-term contract till 31 December 2008

Duty Station :Jayapura, Papua

Starting Date :15 June 2008

Grade :NO-A

INTRODUCTION

The above-mentioned project is an initial response of the ILO to Papua and IJB’s need for assistance in addressing the problem of poverty and in sustaining peace and development in the province within the framework of the Papua Special Autonomy Law
(OTSUS). With the indigenous peoples in the two provinces as the main partners,the project has three components which are indicative of its primary objectives, namely:

1) Poverty reduction;
2) Promotion of gender equality; and
3) Strengthening peace and development mechanisms.

To achieve its objectives, the project uses a community-driven participatory development (CDPD) approach. Essentially, the approach seeks to facilitate processes which would enable partner communities and assisting local/national government agencies to gain sufficient empowerment and to undertake effective measures for reducing poverty and promoting peace and development in their midst. Part of the methodology is the establishment of sustainable mechanisms for coordination and collaboration not only with concerned government agencies but also with other institutions working in the province including internal agencies, non-government organizations and church groups.
It is expected that in the process, the project will generate and promote best practices, experiences and lessons which may serve as inputs for similar activities and as the foundation for a possible scaling up of the project at the end of its time-frame.

The Project Officer will provide support in the implementation of the project with its three interrelated components. He/she will contribute to the necessary programming activities which would lead to the attainment of the specific objectives of the project with specific attention being paid to effectiveness and sustainability.

General Duties

v Under the guidance of the Chief Technical Adviser (CTA),provide substantial contribution to the overall management of the project focusing on the attainment of its development and specific objectives.

v Serve as the primary link of the project to the Project Steering Committee PSC), concerned local government units, cooperating UN agencies and other relevant institutions.
v Contribute significantly to the promotion of the project with special attention to building up the foundation for its possible subsequentreplication and scaling up.

Specific Duties

1. Provide clear and specific facilitative services that would ensure the effective implementation of the project especially in relation to the application of the Community Driven Participatory Development (CDPD) methodology.
2. Build and maintain relationships with project stakeholders and with similar programmes/projects in Papua and West Papua with a view at developing effective systems for collaboration, coordination and knowledge sharing, including sharing resources whenever feasible.
3. Collaborate with the technical staff both in Papua and West Papua in the preparation and implementation of project work plans, and in the monitoring and evaluation of project activities.
4. Participate in the review and validation of partner community Action Plans for poverty reduction and village development, and of the specific plans of primary stakeholders for the promotion of gender equality and the strengthening of peace and development mechanisms.
5. Keep abreast of and provide briefings on procedures and guidelines concerning project design, implementation and evaluation, and the provision of programming and technical support services.
6. Monitor and guide the financial management of the project to ensure that allocations provided and expenditures incurred are in accordance with the terms of reference and approved budget.
7. Prepare monthly reports on the status of project activities highlighting best practices and lessons-to-be-learned (and how), provide recommendations for follow-through activities, then adjust project work plan (if necessary) to ensure the achievement of project’s intended outputs.
8. Prepare quarterly summary project implementation updates for the Project Steering Committee (PSC) and other stakeholders.
9. Provide inputs for the preparation of six-monthly progress reports in the form of narrative information and statistical data.
10. Establish and maintain relevant databases e.g. programme of activities and regularly disseminate information through specific channels both internally and externally including newsletters, newspapers, etc.
11. Responsible for sharing relevant knowledge with ILO colleagues as well project partners. In addition, promote sharing of relevant experience and expertise between colleagues
12. Participate in project development, including needs’ identification and prioritization, and assist in the design of related technical cooperation projects and in resource mobilization activities.
13. Assist in the preparation of Terms of Reference for consultants and sub-contractors and in the supervision and monitoring of their work.
14. Consolidate project related documents and reports and maintain a reference system to facilitate quick access to these materials as needed.
15. Provide administrative/logistical support for meetings, seminars and or workshops including preparation of accurate Statement of Expenditures of the programme
16. Provide guidance on financial issues for the project implementing agencies which includes: preparing cash book, summary page, and bank reconciliation form, summary of cash transaction, expenditure forecast and final expenditure report.
17. Assist in procurement of project equipment and supplies and maintain appropriate inventory records.
18. Provide guidance and supervise the work of lower level project staff.
19. Perform other related duties as required and assigned by the CTA.

Education - Firstlevel university degree in economics, community development, management or other related field.
Experience - Four years working in programme management support activities. Experience in working with international development cooperation programmes and understandingof the culture of the indigenous peoples in Papua/Ir is an advantage.

Nationality - Indonesian

Languages- Excellent command of Bahasa Indonesia and a good command of English.

Competencies

Programme Management

– Thorough knowledge of the purpose and functions of technical cooperation
programmes and of the other offices and sectors interacting with the programme
– Good knowledge of technical data and programme management skills for handling detailed assignments with a professional nature.
– Thorough knowledge of programme planning, implementation and evaluation
principles,practices and procedures.
– Skill in applying the methodologies of a technical or administrative field.

Analytical skill

– Good analytical skills and drafting skills, and demonstrated ability to prepare reports.
– Ability to make sound and fair judgments based on available information.

Organizational and Leadership Skill

– Ability to work under pressure with minimum supervision.
– Ability to work in a team and to motivate subordinate staff...
– Good organizational skills and able to deal with a broad range of staff and
to respond to their queries.
– Demonstrate a high level of commitment and responsibility towards completing
assignments efficiently, accurately and in a timely manner.
– Excellent time management skills.
– Display high standards of ethical conduct.


Communication Skills

– Ability to communicate effectively both orally and in writing and demonstrated presentation skills.
– Demonstrated ability to work and communicate with people in a polite, courteous and cooperative manner.
– Ability to work with word processing and spreadsheet software, as well as computer software packages required for work.

Remuneration
UN common remuneration system at NO A level and/or commensurate with the qualifications and competencies of the selected candidate.

Written Examination and Interview
Prospective candidates will be required to sit a written examination and take part
in an interview.

Application
Qualified women and men are encouraged to apply and submit application letters along with their CV and three references indicating the vacancy announcement number to:

The Director, ILO Jakarta office
Fax : (021) 3100766
Email: HRDJKT@ilo.org


Closing date: 6 June 2008
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