ILO - Local Program Officer

Post Title: Local Programme Officer (LPO)
Project Title: ILO Programme on Education and Skills Training for Youth
Executing Agency: International Labour Organization
Duration: 12 months with possibility of extension
Duty Station: Programme office in Jayapura, Papua
Starting Date: 1 September 2008
Grade: NO-A


BACKGROUND

The ILO Office in Jakarta is implementing a comprehensive programme in Indonesia. A
major focus area for the ILO are young people, in terms of both preventing and eradicating
child labour as well as promoting job opportunities for youth. As part of the country
programme, the new Education and Skills Training for Youth in Indonesia (EAST)
programme aims to improve the employment chances of young women and men and to
eliminate and prevent child labour through better access to education and training
opportunities. The EAST programme is being implemented with the Ministry of Education
and the Ministry of Manpower as well as their related local government offices. The
programme will be implemented for four years in selected provinces in Eastern Indonesia
and in Nanggroe Aceh Darussalam.


THE POSITION

To manage implementation of activities under the EAST programme at the provincial and
district level, the ILO is hiring experienced a local programme officer in Jayapura (Papua).
The programme officers will be based in the provincial programme offices co-located with
other UN agencies. S/he will undertake frequent travel to programme implementation sites
throughout the province. An important element of the incumbent's work will be planning,
managing and backstopping programme activities in the target provinces, fostering
collaboration and knowledge sharing between programmes as well as gathering and
analysing relevant policies and experiences with a view to develop, coordinate and deliver
relevant policy and programme advice to the programme’s implementing partners and ILO
constituents more broadly. The incumbents will report on a daily basis to the EAST
Provincial Programme Coordinator in their duty station, with overall management
responsibility held by the Chief Technical Advisor in Jakarta. The incumbents will coordinate
with the international EAST staff in Jayapura, as well as with the ILO EAST Experts team
and the financial and administrative section of ILO Jakarta.

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The local programme officer will assume responsibility for all provincial and district-level
activities, ensuring timely and effective delivery of activities and outputs based on quality
management systems as well as strengthening technical cooperation with local constituents,
social partners and (where applicable) international agencies and donors.


DUTIES/RESPONSIBILITIES

• Assist in the planning and monitoring of programme activity implementation by
counterparts and implementing partners at the provincial level by reviewing, verifying
and analysing work-plans, progress reports, final reports and other data for clarity,
consistency and completeness. Contribute creative ideas for programme/programme
development and provide programming and administrative support to the programme.
• Follow-up with relevant implementing agencies, government offices, constituents and
other organizations to expedite implementation and meet targets.
• Assist in the programming and control of programme resources, prepare budget
estimates and expenditure forecasts by analyzing and monitoring resource status as
compared to planned activities and by making recommendations to the CTA and
Senior National Programme Officers for remedial action.
• Assemble and edit basic data required for planning and negotiation of
programme/programme activities, considering different approaches and alternative
methods for programme design, management, problem identification and problem
resolution. Follow-up on delayed documents, clarify information, and answer
questions about clearance and processing requirements.
• Prepare briefs, background information, periodical reports, subject matter related
technical reports and statistical data on status of programme activities. Contribute
creative ideas for mainstreaming gender equality concerns. Assist with the
preparation of consultants’ Terms of Reference, assist in the recruitment of
consultants and follow-through to ensure completion of consultancy assignments.
• Assist in the development and maintenance of computerized information systems for
use in monitoring and reporting on activities and performance.
• Participate in the preparation of conferences, seminars, workshops, training sessions
and meetings for the programme at provincial and district level.
• Draft, edit in, or translate into local language(s) news releases, official
correspondence, statements and speeches and other public information material.
• Participate in consultative meetings, seminars, workshops, policy dialogue and
technical consultations. Draft speeches for meetings, seminars and workshops at
provincial and district level.
• Brief ILO specialists, programme experts, associate experts and visiting officials and
provide relevant information on programme matters.
• Undertake missions to programme sites, normally accompanying other officials.
• Perform other duties as may be assigned by the CTA.


EXPERIENCE AND QUALIFICATIONS

Education – Secondary level university degree in a relevant field (economics, social
sciences, law, international development, international relations) or equivalent in years of
experience.

Experience – At least five years of professional experience in international development
cooperation programmes, preferably with strong technical background in education, child
labour, skills training, entrepreneurship and/or youth employment.

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Languages – Excellent written and spoken command of English and Bahasa Indonesia.

Competencies:
¾ Good knowledge of programme and budget, programme formulation, administration
and evaluation techniques and practices. Demonstrated ability to plan, implement,
manage, monitor and evaluate programme activities and expenditure.
¾ Good knowledge and experience regarding gender mainstreaming.
¾ Good moderation, facilitation and training skills.
¾ Demonstrated ability to liaise and negotiate with government and social partners at
national and local level.
¾ Ability to perform a variety of conceptual analyses required for the formulation,
administration and evaluation of programmes.
¾ Excellent drafting skills.
¾ Excellent communication and presentation skills, both written and verbal.
¾ Excellent analytical skills.
¾ Ability to work in a team and good interpersonal skills.
¾ Good computer applications skills.
¾ Good organizational skills.
¾ Ability to deal with people with tact and diplomacy.


REMUNERATION
NO-A of the UN common remuneration system and/or commensurate with the qualifications
and competency of the selected candidate.


WRITTEN EXAMINATION AND INTERVIEW
Prospective candidates will be required to participate in a written examination and in an
interview.


APPLICATION
Qualified women and men are encouraged to apply. Candidates from Jayapura are
strongly encouraged to apply. Applications will only be accepted via email or fax. Only
qualified candidates will be notified. Please submit application indicating the Vacancy
Announcement Number and duty station for which you want to be considered along
with CV, 3 references and other supporting documents to:


The Director, ILO Jakarta
Attention: ILO EAST Programme
Email: hrdjkt@ilo.org
Fax : (62-21) 3100766

Closing date: 08 August 2008


The ILO promotes opportunities for women and men to obtain decent and productive
employment in conditions of freedom, equity, security and human dignity

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IOM - Project Officer

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Position Title : Project Officer
Duty Station : Jakarta, Indonesia
Classification : Official, Grade P2
Type of Appointment : Fixed-term, one year with possibility of extension
Estimated Starting Date : August 15, 2008
Closing Date : July 30, 2008
Reference Code : VN 2008 40 (O) - EXT

General Functions:
Under the overall guidance of the Chief of Mission (CoM), under the direct supervision of Programme Manager (PM) in Jakarta, and in close coordination with the Programme Coordinator (PC), the successful candidate will provide support to the police implementation team and for the successful implementation of IOM's Police Reform programme nationwide, with focus on training, monitoring, evaluation and reporting. In particular, he/she will:
In close coordination with the PC, provide support to the PM for the overall management and administration of the programme, including resource deployment and oversight, implementation and financial management of the project.
Assist PM to ensure compliance with donor regulations and obligations and ensure that the Police Reform Programme is meeting objectives within the agreed timeframe and budget.
In close coordination with the PM, liaise and negotiate with donors and other relevant institutions in the overall direction and implementation of IOM's Police Reform Programme and act as the main focal point for donor relations.
Monitor and analyze project process and finance to improve the quality of programme planning and implementation and recommend appropriate action for problem-solving, increased effectiveness and incorporation of best practices/lessons learnt into
programme implementation.
Undertake in-country duty travel related to programme monitoring, assessment, new project development and problem-solving, as requested.
Ensure that a proper project monitoring and evaluation system is in place and undertake periodic monitoring missions to assess the programme#s progress towards its purposes and objectives. Contribute to building IOM's police programme staff and internal institutional capacity in the field of monitoring and evaluation.Assist in analyzing and interpreting the political developments in relation to police reform nationwide in order to make some recommendations to adjust the implementation of the programme and planned activities as well as identify and assess project opportunities in the field of police and security reform.
In close
coordination with PC, assist PM in meetings aiming at developing new projects and programmes and identifying particular programme and project possibilities as well as in negotiating with donor representatives.
Ensure the adaptation of gender perspective and cross-cutting issues through-out the project activities.
Contribute to building IOM's police project staff and internal institutional capacity in the field of training, monitoring and evaluation.
Review and upgrade the programme's information management system to ensure proper filing and reporting. The information management system should also ensure that lessons learnt are identified in the field, efficiently circulated and incorporated into project planning and implementation.
Prepare narrative reports and communications, as required by the
donors and the Mission (including monitoring reports, statistics reports, monthly progress updates, interim and final reports to the donors).
Perform such other duties as may be assigned.

Desirable Qualifications:
Education and Experience
a) University degree, preferably in Management, Economics, Political, Social Science or
Business Administration or a combination of relevant training and experience;
b) a minimum of three years operational/ field experience and liaising with governmental and diplomatic authorities as well as with international institutions;
c) sound knowledge of the project management cycle, in particular monitoring and evaluation and familiarity with financial and business administration.

Competencies
a) Excellent communication and negotiation skills;
b) ability to prepare clear and concise reports;
c) strong interpersonal
and organizational skills;
d) drive for results and effective resource management skills;
e) ability to work effectively and harmoniously in a team and with colleagues from varied cultures and professional backgrounds in order to achieve desired goals.

Language
Thorough knowledge of English. Knowledge of Bahasa Indonesia is an advantage.

How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by July 30, 2008 at the latest, referring to this advertisement.

For further information, please refer to: http://www.iom. int/jahia/ Jahia/pid/ 165

In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for
applications.
Only shortlisted candidates will be contacted. You can track the progress of your application in your personal
application page in the IOM e-recruitment system.

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