URS International Development is a leading design, funds management and program deliverypartner of choice for international aid and development programs globally. We implement civil society, democratic governance and government strengthening activities across Asia-Pacific. We build integrated and practical development solutions through partnering with local communities, civil society organisations, governments and the private sector. We work with a range of donors including AusAID, USAID, MCC, DFID, World Bank and ADB. Facility Manager (Jakarta Raya)
Requirements: URS is preparing to tender for several upcoming projects with donors including AusAID, World Bank, ADB, and USAID.
We now invite applications from senior experienced professionals for various Facility Manager positions throughout 2008/2009. Anticipated responsibilities include the operation and management of a facility team providing institutional strengthening and policy reform, program and systems design, financial management and monitoring and evaluation.
Critical to your success will be your strong understanding of public sector reform and capacity building processes, plus change management success in a senior management, Facility Manager or Team Leader role. Demonstrated ability to identify emerging priorities with senior government personnel and donor agencies is
essential. Regular liaison with key clients, advisers and stakeholders
is a key task, and will therefore demand superior communication and
negotiation skills honed over several years of international experience.
If you have previously held a Facility Manager or Team Leader position
managing Facilities or Trust Funds in developing countries, we would be
interested to hear from you.
URS has built a high profile and strong reputation across the Asia-Pacific based upon
commitment and a long term perspective to national and international
staff and advisers. We ensure the highest pastoral care, supportive
in-country team environments, and genuine professional and skills
development. To register your interest for these positions, please visit our online recruitment site at http://www.ap. urscorp.com/ InternationalDev elopment/ ProjectRecruitment and enter the job code 63 or keyword Facility Manager.
Showing posts with label Office manager. Show all posts
Showing posts with label Office manager. Show all posts
Thursday, June 26, 2008
GTZ RED - Project Office Manager
The Deutsche Gesellschaft für Technische Zusammenarbeit (GTZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. GTZ promotes complex reforms and change processes. Its corporate objective is to improve people's living conditions on a sustainable basis. GTZ has been working in Indonesia since 1975 on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ).
GTZ - Regional Economic Development (RED) is seeking 1 (one) qualified Indonesian candidate for the position of Project Office Manager to be based in RED Solo Office with the tasks below:
Office Management
§ Managing office agenda
§ Managing office filling system according to GTZ standards
§ Managing incoming and outgoing correspondence, including faxes, email, parcels and hand delivered message on routine basis
§ Ensure the availability of necessary office supplies and purchasing of office stationeries, drinking water, equipment and other stuff
§ Responsible for building related matters and technical equipment and mechanical problems for RED office Solo
§ Ensure compliance of administrative procedures of RED office Solo with other RED project offices and GTZ Office Jakarta
§ Supervision Office Assistant and Driver employed by the project
§ Execute office duties according to GTZ standard
Secretarial Work and Services
§ Arranging appointments for the advisors
§ Writing letters and other documents in Bahasa Indonesia/English according requirement
§ Translating Indonesian letters/corresponde nce/memorandum into English and vice versa if necessary (for internal use only)
§ Preparing minutes of meeting
§ Establishing and/or updating the index of and data on contact addresses, phone/fax numbers, and e-mail-addresses regularly
Financial Administration
§ Check invoices and bookkeeping documents for compliance with GTZ regulations and enter respective expenditures into the project cash book
§ Prepare Accounting documents for further processing by the GTZ Office and prepare financial reports in accordance with GTZ standard procedures
§ Handle petty cash in the project
§ Handle the project bank account in accordance with assigned responsibility particularly cash withdrawal, income and expenditure monitoring and monthly account reconciliation
§ Handle payment of National Staff medical allowances and monitor respective expenditures
§ Control and supervision of monthly accounting and financial planning
Events Management
§ Organize meetings, workshops and seminars as required
§ Organize visitor program in connection with field trip to the regions
§ Responsible for logistic (hotel reservation, car arrangement) for the team and visitors
§ Assist on preparation of project events and reports
General Services
* General/routine tasks, which are considered necessary to smoothly run the RED Office Solo
Interested candidate should submit the application letter and CV with latest photograph and list of referees to Mrs. Birgit Matten at Jakarta@red. or.id
The closing date to submit the application letter is on Friday, 27.06.2008
- Only short-listed candidates will be notified for interviews -
Thank you for your attention.
Regards,
Carolina Asti
GTZ Office Jakarta
Personnel Officer National Staff
Deutsche Gesellschaft fuer Technische Zusammenarbeit (GTZ) GmbH; Sitz der Gesellschaft/ Registered Office Eschborn/Taunus, Germany; Registergericht/ Registered at Amtsgericht Frankfurt am Main, Germany; Eintragungs- Nr./Registration no. HRB 12394; Vorsitzender des Aufsichtsrates/ Chairman of the Supervisory Board: Erich Stather, State Secretary; Geschaeftsfuehrer/ Managing Directors: Dr. Bernd Eisenblaetter, Wolfgang Schmitt
GTZ - Regional Economic Development (RED) is seeking 1 (one) qualified Indonesian candidate for the position of Project Office Manager to be based in RED Solo Office with the tasks below:
Office Management
§ Managing office agenda
§ Managing office filling system according to GTZ standards
§ Managing incoming and outgoing correspondence, including faxes, email, parcels and hand delivered message on routine basis
§ Ensure the availability of necessary office supplies and purchasing of office stationeries, drinking water, equipment and other stuff
§ Responsible for building related matters and technical equipment and mechanical problems for RED office Solo
§ Ensure compliance of administrative procedures of RED office Solo with other RED project offices and GTZ Office Jakarta
§ Supervision Office Assistant and Driver employed by the project
§ Execute office duties according to GTZ standard
Secretarial Work and Services
§ Arranging appointments for the advisors
§ Writing letters and other documents in Bahasa Indonesia/English according requirement
§ Translating Indonesian letters/corresponde nce/memorandum into English and vice versa if necessary (for internal use only)
§ Preparing minutes of meeting
§ Establishing and/or updating the index of and data on contact addresses, phone/fax numbers, and e-mail-addresses regularly
Financial Administration
§ Check invoices and bookkeeping documents for compliance with GTZ regulations and enter respective expenditures into the project cash book
§ Prepare Accounting documents for further processing by the GTZ Office and prepare financial reports in accordance with GTZ standard procedures
§ Handle petty cash in the project
§ Handle the project bank account in accordance with assigned responsibility particularly cash withdrawal, income and expenditure monitoring and monthly account reconciliation
§ Handle payment of National Staff medical allowances and monitor respective expenditures
§ Control and supervision of monthly accounting and financial planning
Events Management
§ Organize meetings, workshops and seminars as required
§ Organize visitor program in connection with field trip to the regions
§ Responsible for logistic (hotel reservation, car arrangement) for the team and visitors
§ Assist on preparation of project events and reports
General Services
* General/routine tasks, which are considered necessary to smoothly run the RED Office Solo
Interested candidate should submit the application letter and CV with latest photograph and list of referees to Mrs. Birgit Matten at Jakarta@red. or.id
The closing date to submit the application letter is on Friday, 27.06.2008
- Only short-listed candidates will be notified for interviews -
Thank you for your attention.
Regards,
Carolina Asti
GTZ Office Jakarta
Personnel Officer National Staff
Deutsche Gesellschaft fuer Technische Zusammenarbeit (GTZ) GmbH; Sitz der Gesellschaft/ Registered Office Eschborn/Taunus, Germany; Registergericht/ Registered at Amtsgericht Frankfurt am Main, Germany; Eintragungs- Nr./Registration no. HRB 12394; Vorsitzender des Aufsichtsrates/ Chairman of the Supervisory Board: Erich Stather, State Secretary; Geschaeftsfuehrer/ Managing Directors: Dr. Bernd Eisenblaetter, Wolfgang Schmitt
Wednesday, June 18, 2008
DBE Indonesia - Office Manager
An NGO-managed education project operating in seven provinces in
Indonesia seeks qualified candidates for Office Manager (Based in
Jakarta) position.
The Office Manager is a member of, supervises, and assists in managing
the administrative support team in all office management tasks on the
project, funded by USAID. Job responsibilities concentrate on
coordinating and overseeing the administrative management and support
services for of Jakarta office and providing clerical support services.
The Office Manager is under the direct supervision of the Deputy Chief
of Party.
Job Responsibilities
* Work closely with project staff to ensure that office
administrative systems complement those of the Home Office and assure
compliance with USAID guidelines and regulations;
* Organize logistical and administrative support for
conferences, seminars, workshops, and training events, which includes
tasks and subtasks related to travel, meals, translation services, and
document distribution under the project;
* Supervise local support staff including Driver(s),
Receptionist/ Administrative Assistant, and Administrative Assistants;
* Provide general administrative and logistical support to
expatriate and local short-term specialists;
* Working with Admin Assistants, oversee maintenance of adequate
supply of expendable office supplies, arranging purchases of these items
as needed.
* Manage Administrative Assistants to support project technical
activites including training, by providing both logistical and
administration functions;
* Supervise Administrative Staff in facilitating all logistical
aspects of project administration including arranging travel, processing
travel and field visits;
* Ensure that all office equipment and office infrastructure are
in working order; work with Administrative Assistant to arrange repairs
with service vendors
* Manage all matters pertaining to the operation of the office
cleaning, maintenance, allocation, furniture, service, etc.
* Manage office vehicle usage log, routine maintenance, insurace
coverage and renewal, and licensing and registration of Jakarta vehicles
(STNK)
* Maintain and update office inventory list generated by the
procurement officer
* Oversee compliance of provincial office sharing agreements
Requirements
* Proven experience successfully managing administrative
processes in a complex, fast-moving environment, overseeing procurement,
applications for business and dinas visas for long-term expatriates;
* At least 3-5 years administrative management experience with
large-scale international projects;
* Knowledge of processes involved in USAID approvals, and
foreign visa applications;
* Excellent computer skills including, Microsoft word, excel,
Outlook exchange email system;
* Versed in office administration duties including faxing,
photocopying, answering phones, arranging meetings;
* Bachelors degree or 5 years administrative experience
required;
* Fluency in English and Bahasa Indonesian required.
To apply, send a CV and cover letter to DBEIndonesia@edc.org. Please
keep attachments small.
Indonesia seeks qualified candidates for Office Manager (Based in
Jakarta) position.
The Office Manager is a member of, supervises, and assists in managing
the administrative support team in all office management tasks on the
project, funded by USAID. Job responsibilities concentrate on
coordinating and overseeing the administrative management and support
services for of Jakarta office and providing clerical support services.
The Office Manager is under the direct supervision of the Deputy Chief
of Party.
Job Responsibilities
* Work closely with project staff to ensure that office
administrative systems complement those of the Home Office and assure
compliance with USAID guidelines and regulations;
* Organize logistical and administrative support for
conferences, seminars, workshops, and training events, which includes
tasks and subtasks related to travel, meals, translation services, and
document distribution under the project;
* Supervise local support staff including Driver(s),
Receptionist/ Administrative Assistant, and Administrative Assistants;
* Provide general administrative and logistical support to
expatriate and local short-term specialists;
* Working with Admin Assistants, oversee maintenance of adequate
supply of expendable office supplies, arranging purchases of these items
as needed.
* Manage Administrative Assistants to support project technical
activites including training, by providing both logistical and
administration functions;
* Supervise Administrative Staff in facilitating all logistical
aspects of project administration including arranging travel, processing
travel and field visits;
* Ensure that all office equipment and office infrastructure are
in working order; work with Administrative Assistant to arrange repairs
with service vendors
* Manage all matters pertaining to the operation of the office
cleaning, maintenance, allocation, furniture, service, etc.
* Manage office vehicle usage log, routine maintenance, insurace
coverage and renewal, and licensing and registration of Jakarta vehicles
(STNK)
* Maintain and update office inventory list generated by the
procurement officer
* Oversee compliance of provincial office sharing agreements
Requirements
* Proven experience successfully managing administrative
processes in a complex, fast-moving environment, overseeing procurement,
applications for business and dinas visas for long-term expatriates;
* At least 3-5 years administrative management experience with
large-scale international projects;
* Knowledge of processes involved in USAID approvals, and
foreign visa applications;
* Excellent computer skills including, Microsoft word, excel,
Outlook exchange email system;
* Versed in office administration duties including faxing,
photocopying, answering phones, arranging meetings;
* Bachelors degree or 5 years administrative experience
required;
* Fluency in English and Bahasa Indonesian required.
To apply, send a CV and cover letter to DBEIndonesia@edc.org. Please
keep attachments small.
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